Project coordinator, Accounts & Liaisoning Officer

Hindustan Latex Family Planning Promotion Trust (HLFPPT); Rayagada; On-site; INR 391,000 - 725,000; Full time

Job summary

HLFPPT seeks a Project Coordinator, Accounts & Liaisoning Officer to support the project manager in budgets, schedules, scope statements and project plans. You will execute administrative tasks, invoices, POs, inventory reports, and assist with procurement to keep the project on track.

You will liaise with government departments and stakeholders, coordinate resources, assign tasks, monitor progress, and prepare regular reports to ensure milestones are met and deliverables maintained.

Qualifications

• Experience in project coordination and budgeting.
• Strong stakeholder liaison and reporting abilities.
• Graduate/Postgraduate in relevant field.
• Proficient with invoices, purchase orders and procurement processes.

Responsibilities

• Assist project manager in developing budgets and schedules.
• Manage invoices, POs and inventory reports.
• Supervise procurement and coordinate resources.
• Liaise with government departments and stakeholders.
• Prepare periodic project status reports.
• Schedule and document stakeholder meetings.

Skills

Project coordination

Stakeholder management

Team coordination

Budgeting

Education

Graduate/Postgraduate

Tools

Computer Skills

Job description

Project Coordinator, Accounts & Liaisoning Officer

Assist the project manager in the development of project management documents such as project budgets, project schedules, scope statements and project plans

Execute project management administrative and bookkeeping tasks such as managing invoices, purchase orders and inventory reports, among other financial documents

Supervise the project procurement process

Meeting with project clients to assess their needs and define project requirements, acceptance criteria and project timelines

Coordinate the allocation of project resources to ensure the project team has what’s needed at the right time

Assign tasks to team members and help them understand what’s expected from them in terms of project milestones and deliverables

Be the liaison between the project team and project clients throughout the project life cycle

Help project managers monitor project progress and team members’ performance and provide updates to project stakeholders

Schedule stakeholder meetings, document and generate reports

Foster cross-team collaboration to help project team members complete project tasks and produce deliverables

Monitoring project progress and creating project status reports for project managers and stakeholders

Assisting with resource scheduling so that team members have the resources they need to complete their tasks

Scheduling stakeholder meetings and facilitating communication between the project manager and stakeholders throughout the project life cycle

Managing project management documents such as the project plan, budget, schedule or scope statement, as directed by the project manager

Executing a variety of project management administrative tasks such as billing and bookkeeping

Support team members when implementing risk management strategies

Laisoning with govt department and day to day meeting with stakeholders

Prepare weekly, monthly, quarterly and annual report as per timeline

Prepare budget details and expenditure details as per the project needs

Other tasks as per the project requirements

Graduate/Postgraduate

Computer Skill