Program Coordinator & Teaching Associate

Universal Ai University; Mumbai; On-site; INR 420,000 - 540,000; Full time

Job summary

Universal Ai University in Mumbai invites applications for a Teaching Associate & Program Coordinator to support teaching, scheduling, and student mentoring. The role emphasizes maintaining instructional continuity and high academic governance standards.

The position involves stand-in teaching, program operations, quality documentation, and parent communication, with a focus on coordinating timetables, assessments, and accreditation-related tasks.

Responsibilities

• Substitute lectures, case discussions, or tutorials when the lead is absent.
• Lead interactive business case analyses and group discussions aligned with the syllabus.
• Record attendance, track coverage, and brief the returning lead on progress.
• Build and manage the master timetable, room allocations, and workload distributions.
• Monitor class delivery across cohorts and ensure syllabus completion milestones.
• Coordinate BoS meetings, department reviews, and semester-end feedback.
• Audit course files for IQAC, NAAC, NBA and accreditation standards.
• Maintain program databases on enrollment, attendance and outcomes.
• Coordinate continuous assessment data entry and grade finalization.
• Track at-risk students and support intervention strategies.
• Coordinate SIP internships and capstone project logistics.
• Plan and execute parent communications and PTMs; liaise with Dean's Office.

Job description

Key Responsibility Areas - Teaching Associate & Program Coordinator

1. Stand-In Teaching & Class Engagement

• Substitute Session Conduction: Step in to conduct scheduled lectures, case discussions, or tutorial sessions when the primary module leader is on planned or emergency leave.
• Structured Student Engagement: Lead interactive business case analyses, guided group discussions, or curated review sessions using materials aligned with the course syllabus to ensure zero loss of instructional time.
• Attendance & Continuity Logging: Record session attendance, log coverage details, and brief the returning module leader on student progress and topics completed during their absence.

2. Program Operations & Academic Governance

• Master Timetable & Scheduling: Build, publish, and manage the master timetable, daily room allocations, faculty workload distributions, and guest lecture slots.
• Instructional Delivery Tracking: Monitor daily class execution across all cohorts, track syllabus completion milestones, and arrange immediate class coverage when absences occur.
• Academic Review Support: Coordinate administrative workflows for Board of Studies (BoS) meetings, department review sessions, and semester-end feedback consolidation.

3. Quality Documentation & Accreditation Compliance

• Course File & IQAC Audits: Collect, audit, and systematically archive digital and physical course files (lesson plans, CO-PO mapping, rubrics, and evaluation samples) for internal IQAC, NAAC, NBA, and international accreditation standards.
• Program Data Maintenance: Manage master databases tracking student enrollment profiles, historical attendance records, internal assessment scores, and graduation rates.
• Assessment & Grade Verification: Coordinate with the Examination Cell for continuous assessment data entry, grade finalization, and post-result data archiving.

4. Student Academic Progress & Mentoring Support

• At-Risk Student Tracking: Monitor attendance trends and internal assessment performance to identify academically lagging students for intervention.
• Internship & Capstone Administration: Coordinate the logistics of Summer Internship Programs (SIP) and capstone projects, including faculty guide allocation, submission tracking, and evaluation scheduling.

5. Parent Liaisoning & Formal Communication

• Primary Parent Point of Contact: Serve as the official bridge for parent queries regarding academic policies, program schedules, and institutional guidelines.
• Performance & Attendance Alerts: Oversee the generation and timely dispatch of monthly attendance warnings, mid-term academic reports, and formal notices to parents.
• Parent-Teacher Meetings (PTMs): Plan and coordinate semester PTMs, record parent feedback and actionable points, and elevate critical issues directly to the Dean s Office.