Admin Executive

Vijayshekharacademy; Mumbai; On-site; INR 279,000 - 446,400; Full time

Job summary

An education institute in Mumbai is seeking candidates for a full-time role in Administration and Operations. Responsibilities include managing student admissions and records, coordinating with faculty, overseeing daily operations, and ensuring compliance with institutional policies. The ideal candidate should possess strong administrative, organizational, and communication skills, along with a degree in any field. This position offers an opportunity to foster positive relationships with students and parents while contributing to the smooth running of the education center.

Qualifications

• Bachelor's degree in any field is required.
• Proficient in administrative tasks and communication.
• Ability to coordinate and manage multiple priorities.

Responsibilities

• Handle student enquiries and admissions.
• Maintain student records and attendance.
• Coordinate faculty and academic schedules.
• Ensure smooth operations and office management.
• Prepare reports on admissions and fees.
• Maintain compliance and documentation.
• Manage relationships with parents and students.

Skills

Administrative & Organizational skills

Communication & Coordination

Data & Technical skill

Education

Any Graduate

Job description

Functional Area: Administration / Operations

Employment Type: Full Time

Role Category: Admin

Education: UG : Any Graduate

Key Skills: Administrative & Organizational skills , Communication & Coordination, Data & Technical skill

Opening : 2

Roles and Responsibilities:

1. Student Administration & Support

• Handle student enquiries, walk-ins, calls, and online leads professionally.
• Manage student admissions, documentation, and fee receipts.
• Maintain student records, attendance, and batch allocations.
• Address student and parent queries, complaints, and follow-ups.
• Ensure smooth onboarding of new students.

2. Fee Management & Coordination

• Maintain accurate fee collection records and pending dues.
• Follow up with students/parents for outstanding payments.
• Coordinate with accounts for fee reconciliation.
• Issue fee receipts and maintain audit-ready documentation.

3. Academic & Faculty Coordination

• Coordinate class schedules, batches, and exam timetables.
• Communicate with faculty regarding attendance and schedule changes.
• Ensure availability of classrooms, labs, and teaching resources.
• Assist in conducting internal tests, mock exams, and evaluations.

4. Operations & Office Management

• Ensure daily smooth functioning of the coaching center.
• Maintain inventory of study material, stationery, and office supplies.
• Handle vendor coordination and basic procurement.
• Maintain cleanliness, discipline, and infrastructure readiness.

5. Communication & Reporting

• Prepare daily/weekly reports on admissions, attendance, and fees.
• Maintain MIS data for management review.
• Coordinate communication via WhatsApp, SMS, email, and notice boards.
• Support marketing and counselling teams with admin data.

6. Compliance & Documentation

• Ensure proper documentation for admissions and compliance.
• Maintain confidentiality of student and institutional data.
• Support audit and inspection processes.
• Adhere to institute policies and SOPs.

7. Parent & Student Relationship Management

• Act as the first point of contact for parents.
• Schedule parent-teacher meetings.
• Support counselling sessions and feedback collection.
• Build trust and ensure positive student experience.