Procurement Operation Executive

Genrobotics; Thiruvananthapuram; On-site; INR 300,000 - 500,000; Full time

Job summary

A dynamic procurement firm in Kerala seeks a detail-oriented Procurement Operations Executive. The role involves managing end-to-end procurement operations, ensuring accuracy and compliance through effective documentation. Key responsibilities include maintaining procurement records, overseeing external audits, and collaborating with finance and project teams. Ideal candidates should have a Bachelor's Degree/Diploma and 1-2 years of relevant experience, along with strong MS Excel skills and an understanding of ISO standards.

Qualifications

• 1-2 years of experience in procurement operations, documentation, or audit support roles.
• Knowledge of ISO standards and internal audit processes.

Responsibilities

• Prepare, maintain, and control procurement documentation including fund sanction and PFR files.
• Manage and update PR and PFR trackers for accuracy.
• Maintain procurement records, including Purchase Orders (POs).
• Support ISO audits with backend documentation.
• Ensure accuracy and availability of procurement data.
• Coordinate with finance, stores, and project teams.
• Monitor compliance with procurement policies.

Skills

Strong proficiency in MS Excel

Audit & compliance awareness

Cross-functional coordination

Time management

Process discipline

Attention to detail

Education

Bachelor's Degree/ Diploma

Job description

Overview

A detail-oriented Procurement Operations Executive responsible for managing end-to-end procurement backend operations, documentation, and compliance. The role ensures accuracy, audit readiness, and seamless coordination across procurement, finance, and internal teams. Location: Trivandrum

Responsibilities

• Prepare, maintain, and control procurement documentation including fund sanction, fund utilisation, and PFR files
• Manage and regularly update PR and PFR trackers to ensure accurate and timely records
• Maintain complete procurement records, including Purchase Orders (POs) and supporting documents
• Support ISO audits by preparing and maintaining backend procurement documentation
• Ensure accuracy, completeness, and availability of procurement data for internal and audit requirements
• Coordinate with finance, stores, and project teams for document alignment and approvals
• Monitor and ensure compliance with internal procurement policies and audit standards

Skills

• Strong proficiency in MS Excel (trackers, MIS, basic formulas, data validation)
• Audit & compliance awareness
• Cross-functional coordination
• Time management
• Process discipline
• Attention to detail

Qualifications

• Bachelor\'s Degree/ Diploma

Additional Qualification

• Experience in procurement operations, documentation, or audit support roles.
• Working knowledge of ISO standards and internal audit processes.

Experience

Experience: 1-2 years

Keywords: records,documentation,approvals,operations,teams,compliance,procurement,iso,data,finance