Support Services - Procurement

Mindpool Technologies; Pune District; On-site; INR 391,000 - 446,000; Full time

Job summary

Mindpool Technologies in Pune seeks a proactive Procurement Operations professional to handle invoice processing, PO management, and vendor onboarding. You will coordinate with Finance, Legal, and Vendors to ensure accurate invoicing, timely approvals, and compliant onboarding processes.

The role requires 2+ years in procurement/Accounts Payable, proficiency with SAP/Oracle/Ariba or similar S2P tools, and strong MS Excel skills.

Qualifications

• Bachelor's degree in Commerce, Finance, Business Administration, Supply Chain, or related field.
• 2+ years of experience in Procurement Operations, Accounts Payable, Vendor Management, or Finance Operations.
• Experience with ERP systems such as SAP, Oracle, Ariba, Coupa, or similar S2P platforms.
• Proficiency in Microsoft Excel, Outlook, ServiceNow and other MS Office applications.

Responsibilities

• Review and validate supplier invoices for accuracy, completeness, and compliance with company policies.
• Coordinate with vendors and internal stakeholders to resolve invoice discrepancies and payment-related queries.
• Create and manage Purchase Orders (POs) in procurement systems.
• Manage end-to-end vendor onboarding activities and maintain vendor master data.

Skills

2+ years exp

ERP systems

Education

Bachelors degree in Commerce/Finance/Business Admin/Supply Chain

Tools

SAP

Oracle

Ariba

Coupa

ServiceNow

Job description

Budget 35 – 40K

Invoice Processing & Validation

• Review and validate supplier invoices for accuracy, completeness, and compliance with company policies.
• Ensure invoices are supported by appropriate documentation, approvals, contracts, and purchase orders.
• Coordinate with vendors and internal stakeholders to resolve invoice discrepancies and payment‑related queries.
• Track invoice status and ensure timely processing to avoid payment delays.
• Chase with approvers for timely approval of invoices.

Purchase Order (PO Management)

• Create and manage Purchase Orders (POs) in procurement systems.
• Validate requisitions and required approvals before PO issuance.
• Monitor PO utilization, amendments, closures, and renewals.
• Support stakeholders with PO‑related queries and system guidance.

Vendor Onboarding & Compliance

• Manage end‑to‑end vendor onboarding activities.
• Collect and validate vendor documentation including tax forms, banking details, compliance documents, and agreements.
• Coordinate with Legal, Finance, Tax, and Compliance teams to facilitate vendor setup.
• Maintain vendor master data accuracy and support periodic vendor audits.

Stakeholder Management

• Partner with Finance, Procurement, Legal, Business Teams, and Vendors to resolve operational issues.
• Provide timely updates on procurement requests, invoice status, and onboarding activities.
• Build positive working relationships with internal and external stakeholders.
• Act as a point of contact for procurement operations support.

Email & Case Management

• Manage mailboxes and respond to stakeholder queries within defined SLAs.
• Prioritize requests based on business impact and urgency through service now portal
• Ensure professional, timely, and accurate communication.
• Maintain proper documentation and audit trails for all transactions.

Quality & Process Excellence

• Ensure high accuracy levels and adherence to established processes.
• Identify process improvement opportunities to enhance efficiency and stakeholder experience.
• Support audits, compliance reviews, and reporting requirements.
• Maintain operational metrics and deliver agreed service levels.

Required Skills & Qualifications

• Bachelor's degree in Commerce, Finance, Business Administration, Supply Chain, or related field.
• 2+ years of experience in Procurement Operations, Accounts Payable, Vendor Management, or Finance Operations.
• Experience working with ERP systems such as SAP, Oracle, Ariba, Coupa, or similar S2P platforms.
• Proficiency in Microsoft Excel, Outlook, ServiceNow and other MS Office applications.

Key Competencies

• Strong written and verbal communication skills.
• Excellent stakeholder and vendor management skills.
• High attention to detail and quality-focused mindset.
• Strong analytical and problem‑solving abilities.
• Ability to manage multiple priorities and meet deadlines.
• Customer‑centric approach with professional behavior.
• Team player with a collaborative attitude.
• Strong ownership, accountability, and integrity.

Behavioral Expectations

• Demonstrates professionalism in all interactions.
• Maintains positive and respectful relationships with colleagues and stakeholders.
• Exhibits a proactive and solution‑oriented mindset.
• Handles confidential information with discretion.
• Consistently demonstrates reliability, accountability, and ethical conduct.
• Displays willingness to learn and adapt to changing business requirements.

Person with prior experience minimum 2 year in procurement operations

Experience – 2-4 Years

Duration – 12 Months

Location - Pune