Procurement Operations Associate

Ascendion; Vadodara; On-site; INR 400,000 - 650,000; Full time

Job summary

Ascendion in Vadodara is seeking a Procurement Operations Associate to support SSC procurement activities, including supplier onboarding, vendor documentation, and PO/invoice coordination. The role emphasizes operations with strong Excel reporting requirements.

You will maintain vendor master records, assist with compliance documents, and generate routine MIS dashboards to track onboarding, POs, and invoices, ensuring accuracy and timely follow-ups.

Qualifications

• Bachelor’s degree in commerce, business administration, finance, supply chain or related field.
• 1–3 years of experience in procurement operations, vendor onboarding, PO administration, invoice coordination or shared services.
• Strong MS Excel skills (lookups, Pivot Tables, filters), data accuracy, and MS Office proficiency.

Responsibilities

• Coordinate supplier onboarding, collect and verify vendor registration documents; maintain vendor master records and updates.
• Check availability and completeness of NDAs, MSAs, SOWs and other required compliance documents; coordinate with relevant teams for gaps.
• Support purchase requisition and purchase order processing, amendments and tracking after inputs and approvals.
• Perform preliminary invoice checks against PO, rates, entity, tax and billing details; coordinate discrepancies with vendors, business owners and AP.
• Maintain accurate operational trackers for onboarding, POs, invoices, approvals and ageing; prepare routine Excel reports and share data.
• Maintain audit-ready records, follow procurement SOPs and approval controls, and implement process improvements.

Skills

MS Excel

Stakeholder communication

Attention to detail

Multitasking

Data accuracy

Education

Bachelor’s degree in Commerce

Tools

Coupa

Oracle NetSuite

Job description

Role Summary

Support day-to-day Procurement SSC operations, including supplier onboarding, vendor documentation, due diligence coordination, PO support, invoice checks, and stakeholder follow-ups. The role is operations-focused, with Excel and reporting as supporting skills.

Job Description

Procurement Operations Associate – SSC

Location: Vadodara

Role Summary

Support day-to-day Procurement SSC operations, including supplier onboarding, vendor documentation, due diligence coordination, PO support, invoice checks, and stakeholder follow-ups. The role is operations-focused, with Excel and reporting as supporting skills.

Key Responsibilities

• Coordinate supplier onboarding, collect and verify vendor registration documents; maintain vendor master records and updates.
• Check availability and completeness of NDAs, MSAs, SOWs and other required compliance documents; coordinate with relevant teams for gaps.
• Support purchase requisition and purchase order processing, amendments and tracking after required inputs and approvals are received.
• Perform preliminary invoice checks against PO, rates, entity, tax and billing details; coordinate discrepancies and payment-status queries with vendors, business owners and AP.
• Maintain accurate operational trackers for onboarding, POs, invoices, approvals and ageing; prepare routine Excel reports and share data.
• Maintain audit-ready records, follow procurement SOPs and approval controls, and process improvements as required.

Required Qualifications & Skills

• Bachelor’s degree in commerce, Business Administration, Finance, Supply Chain or a related field.
• 1–3 years of experience in procurement operations, vendor onboarding, PO administration, invoice coordination or shared services.
• Good MS Excel skills (lookups, Pivot Tables, filters), data accuracy and working knowledge of MS Office.
• Strong documentation review, stakeholder communication, follow-up, multitasking and attention to detail.

Preferred Skills

Exposure to Coupa/Oracle NetSuite or other ERP tools; vendor due diligence, procurement compliance, and multi-entity/global procurement operations.

Selection Focus

Hands-on procurement operational capability is essential. MIS/dashboard preparation is a supporting requirement, not the primary focus of this role.