Procurement Executive

Air India SATS Airport Services Private Limited (AISATS); Mumbai; On-site; INR 420,000 - 660,000; Full time

Job summary

Air India SATS Airport Services Private Limited (AISATS) is seeking a Procurement Executive to support end-to-end procurement, vendor management, PO administration, and internal coordination to ensure timely procurement of goods and services. The role emphasizes ERP-based processes, supplier performance management, and compliance with procurement policies.

Responsibilities include obtaining quotations, preparing evaluation reports, creating POs, coordinating with Stores and Finance, and

Qualifications

• Procurement, sourcing, vendor management end-to-end experience.
• Experience with quotation analysis and PO management.
• Familiarity with ERP-based procurement workflows.

Responsibilities

• Obtain quotations from approved vendors against requisitions.
• Prepare techno-commercial comparison statements and supplier evaluation reports.
• Create and process Purchase Orders in ERP and monitor delivery.
• Coordinate with Stores, Finance, and departments for timely procurement.
• Maintain vendor records and KYV documentation; ensure policy compliance.

Skills

Vendor management

Quotation analysis

Purchase orders

ERP procurement

Education

Bachelor's Degree in Commerce/Business Administration

Diploma in Engineering (advantage)

Tools

ERP systems

MS Excel

Job description

About Air India SATS Airport Services Private Limited (AISATS)

AISATS is a leading airport services provider in India and a 50:50 joint venture between Air India Limited (a Tata Group Company) and SATS Ltd., one of the world's leading providers of gateway services and airline catering solutions. AISATS delivers a comprehensive range of airport services, including passenger and baggage handling, ramp services, aircraft cleaning, load control, flight operations, and cargo handling services across India. Driven by a commitment to operational excellence, safety, and customer satisfaction, AISATS continues to set industry benchmarks in aviation ground handling services.

Department: Procurement

Job Purpose

The Procurement Executive is responsible for supporting the end-to-end procurement process, including sourcing, vendor management, purchase order administration, and coordination with internal stakeholders. The role ensures timely procurement of goods and services, adherence to procurement policies, maintenance of procurement records, and effective supplier management to support business operations.

Key Responsibilities

Procurement & Sourcing

• Obtain quotations from approved vendors against purchase requisitions received from authorized departments.
• Ensure compliance with procurement procedures by obtaining competitive quotations and conducting market evaluations.
• Prepare techno-commercial comparison statements and evaluation reports for supplier selection.
• Identify the most suitable supplier based on cost, quality, delivery, and commercial considerations, and submit recommendations for approval.
• Create and process Purchase Orders (POs) in the ERP system and monitor order fulfilment until delivery completion.
• Follow up with suppliers to ensure timely delivery of materials, equipment, and services.
• Identify and develop new suppliers to strengthen the vendor base and enhance sourcing opportunities.
• Collect, verify, and maintain vendor registration and Know Your Vendor (KYV) documentation before order placement.
• Maintain effective relationships with suppliers and support resolution of supplier performance issues.
• Coordinate with vendors on quality concerns, rejected materials, replacements, and corrective actions.

Coordination & Stakeholder Management

• Liaise with user departments to understand procurement requirements and delivery timelines.
• Coordinate with Stores, Finance, and other departments to ensure smooth procurement operations.
• Work closely with the Finance and Accounts Payable teams for timely processing of supplier invoices and vendor payments.
• Support interdepartmental coordination for material planning and procurement activities.

Documentation & Reporting

• Maintain accurate procurement records, vendor databases, and ERP transactions.
• Prepare quotation summaries, comparative statements, evaluation reports, approval notes, and supporting procurement documentation.
• Generate periodic MIS reports and procurement-related reports within stipulated timelines.
• Assist in stock reconciliations, cycle counts, discrepancy investigations, and inventory reporting.

Compliance, Safety & Governance

• Ensure procurement activities comply with company policies, procedures, internal controls, and audit requirements.
• Support processing of CAPEX, Import Procurement, and other specialized procurement requirements.
• Maintain confidentiality and integrity of procurement information and records.
• Ensure adherence to quality, safety, security, and compliance requirements within the assigned area of responsibility.
• Report any incidents, policy violations, operational risks, or safety concerns that may impact business operations or company reputation.
• Support continuous improvement initiatives in procurement and supply chain processes.

Educational Qualifications

• Bachelor's Degree in Commerce, Business Administration, Supply Chain Management, Engineering, or a related discipline.
• Diploma in Engineering will be an added advantage.
• Minimum 2 years of experience in Procurement, Purchasing, Vendor Management, Supply Chain Coordination, or Administrative Support functions.
• Experience in ERP-based procurement processes preferred.
• Exposure to sourcing, vendor negotiations, quotation analysis, and purchase order management.
• Willingness to work flexible hours, including overtime when business requirements demand.
• Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Working knowledge of ERP systems and procurement workflows.
• Familiarity with email, database applications, and office administration procedures.
• Ability to prepare comparative statements, procurement reports, and MIS reports.
• Basic numerical and analytical skills, including percentages, ratios, and commercial calculations.