Procurement Executive

Air India SATS Airport Services Private Limited (AISATS); Gurugram District; On-site; INR 400,000 - 700,000; Full time

Job summary

A leading aviation services company in Gurugram seeks a Procurement Senior Coordinator to manage procurement activities and vendor relations. This role involves obtaining quotations, summarizing bids, preparing purchase orders, and coordinating with various departments. Candidates should possess a diploma in engineering and have at least 3 years of experience in procurement or vendor management, alongside proficiency in SAP and Microsoft Excel. The company offers a full-time contract with opportunities for overtime.

Qualifications

• 3 or more years of experience in Procurement/Admin/Vendor management coordination.
• Proficient in Microsoft Excel (data analysis, formulas, pivot tables) and PowerPoint.
• Good working knowledge of MS Office including Excel and Word.

Responsibilities

• Follow up with vendors to get quotations based on purchase requests.
• Summarize quotations and determine L1 for approvals.
• Prepare purchase orders and follow up with suppliers.
• Coordinate inter-departmental material requirements.
• Generate and compile various MIS reports monthly.
• Prepare evaluation reports and MIS for stock and discrepancies.
• Ensure quality, safety, and security of operations in the area.

Skills

SAP

Microsoft Excel

Vendor management

Data analysis

Basic math skills

Education

Diploma in Engineering

Tools

SAP

Microsoft Excel

PowerPoint

MS Office

Job description

Calling for quotations from Vendors for item s/equipment to be purchased, based on Purchase requests form Stores or intending departments from authorized person.

Following up with parties to get atleast 3 quotations as per the purchase procedure.

Summarizing quotations to determine L1 & put up for approval / sanction, obtain approvals. As per Procurement & Stores Manual.

Going to Market for purchases / Cash purchases / collection of items / quotes.

Preparing PO’s on BOS follow up of PO’s with suppliers till they effect supplies.

Making entries and updating in registers and purchase records.

Prepare Inter office note to clear Invoice for payments to suppliers till they effect supplies.

Search new suppliers for items required.

Coordination with inter-department for material requirement.

Generating different daily, weekly and monthly

Preparing the requirement of evaluation, comparison sheet.

Know-your-vendor details forms to be arranged before all the orders.

Working with finance department for accounts payable regarding supplier and vendor invoices.

Prepare the evaluation report, Purchase orders Capex, Purchase order Capex Import, etc... all supported documents for necessary approvals.

Interface employees to solve quality issues, including rejected materials.

Compile MIS report to prepared Monthly basis to stock and research all stock discrepancies, cycle count and adjust stock accordingly.

Responsible and accountable for overall quality, safety and security of operations in the assigned area of work.

Responsible for reporting to his supervisors’ occurrences, events, violations and acts that may affect safety, security and company reputation.

Perform other duties as assigned by Manager -Procurement.

• Should have experience working on SAP

EDUCATIONAL QUALIFICATIONS

Diploma in Engineering

RELEVANT EXPERIENCE

3 or more years of experience in Procurement/Admin /Vendor management coordination.

Flexible schedule, willing to work overtime as needed.

• Proficiency in Microsoft Excel (data analysis, formulas, pivot tables) and PowerPoint

PERSONAL CHARACTERISTICS & BEHAVIOURS

For a successful role as Procurement Sr. Coordinator, he/she should have the following traits:

Good Working knowledge of MS office including excel and word.

Knowledge of email and database applications

Familiar with Basic Office procedures

Ability to multitask and take initiatives

Punctual, professional and reliable

Ability to perform Basic math's, including calculations using fractions, percent and ratios; read variety of manuals, write documents following prescribed formats, present information to others

Seniority level

• Associate

Employment type

• Full-time

Job function

• Supply Chain
• Airlines and Aviation

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