Process Coordinator

Austin Ply; Kolkata District; On-site; INR 300,000 - 600,000; Full time

Job summary

Austin Plywood Private Limited is hiring a Process Coordinator in Kolkata to streamline workflows and manage day-to-day operational data. The ideal candidate will be a power user of Excel, turning raw data into organized reports to help teams make informed decisions.

You will bridge between departments, ensure processes are followed, and deadlines are met while maintaining data integrity and driving efficiency across operations.

Qualifications

• Advanced Excel skills required for data analysis and reporting.
• Experience building dashboards and KPI tracking.
• Ability to clean and validate large datasets.

Responsibilities

• Data Management: Maintain and update master trackers with 100% data accuracy.
• Workflow Monitoring: Track progress and follow up to prevent bottlenecks.
• Advanced Reporting: Build Excel dashboards to track KPIs.
• Process Improvement: Identify gaps and suggest automation using Excel tools.
• Coordination: Serve as central contact between departments (Sales, Finance, Logistics).
• Audit & Compliance: Ensure SOP adherence through regular checks.

Skills

Advanced Formulas

Data Visualization

Data Cleaning

Education

Bachelor's degree in Business Administration / Commerce

Tools

Power Query

Job description

Job Title: Process Coordinator

Company: Austin Plywood Private Limited

Experience Level: 1-2 Years

Location: Chetla, Kolkata

Salary :Negotiable

Role Overview

We are looking for a detail-oriented Process Coordinator to streamline our internal workflows and manage day-to-day operational data. The ideal candidate will be a "power user" of Excel, capable of turning raw data into organized reports that help the team make informed decisions. You will be the bridge between different departments, ensuring that processes are followed and deadlines are met.

Required Technical Skills (Excel Focus)

Because this role relies heavily on data, candidates must be proficient in:

• Advanced Formulas: VLOOKUP/XLOOKUP, HLOOKUP, Index-Match, and nested IF statements.


• Data Visualization: Creating Pivot Tables, Pivot Charts, and conditional formatting.


• Data Cleaning: Using Power Query, Text-to-Columns, and Data Validation to manage large datasets.

Key Responsibilities

• Data Management: Maintain and update master trackers, ensuring 100% data integrity and accuracy.


• Workflow Monitoring: Track the progress of ongoing projects or orders and follow up with relevant stakeholders to prevent bottlenecks.


• Advanced Reporting: Create and maintain complex Excel dashboards to track Key Performance Indicators (KPIs).


• Process Improvement: Identify gaps in current operational workflows and suggest automated or more efficient ways to handle tasks using Excel tools.


• Coordination: Act as a central point of contact between departments (e.g., Sales, Finance, and Logistics) to ensure smooth end-to-end execution.


• Audit & Compliance: Conduct regular checks to ensure all team members are adhering to the established standard operating procedures (SOPs).

Required Qualifications & Soft Skills

• Education: Bachelors degree in Business Administration, Commerce, or a related field.


• Experience: 12 years of experience in an operations, coordination, or data-entry role.


• Attention to Detail: Ability to spot errors in large spreadsheets quickly.


• Communication: Strong verbal and written communication skills for coordinating with different teams.


• Time Management: Ability to prioritize multiple tasks and meet daily/weekly reporting deadlines.

What We Offer

• Opportunity to work in a fast-paced, growth-oriented environment.

Skill development in process automation and project management.