Plant Administrator

Responsive Industries; Boisar; On-site; INR 420,000 - 660,000; Full time

Job summary

Responsive Industries in Boisar, Maharashtra seeks an HR Generalist to manage employee data, attendance, payroll coordination, and statutory compliance across plants.

The role includes vendor management, organization chart updates, and welfare programs, with ongoing collaboration with payroll and legal advisors to ensure compliance and timely filings.

Qualifications

• Experience managing employee data and personal files.
• Knowledge of payroll processes and attendance systems.
• Familiarity with statutory compliance (PF, ESIC, PT).
• Strong coordination with payroll and HR teams.

Responsibilities

• Maintain personal files and employee data .
• Manage biometric attendance and leave for on-roll employees
• Ensure 100% biometric attendance for off-roll employees.
• Validate monthly pay sheets (input vs output)
• Manage manpower vendor processes including agreements, POs, invoices, statutory documents, GRN, and payments.
• Update organization charts and related documents.
• Coordinate with corporate payroll team for attendance, payroll, and full & final settlements.
• Publish monthly top performer communication across plants.
• Conduct monthly R&R program with Plant Manager and Head HRBP Industrial.
• Weekly review of attendance using HRIS and biometric systems.
• Manage monthly payroll processing in HRIS.
• Send monthly additions/deletions to HO through the Talent Management tool.
• Manage Mediclaim addition/deletion tracker before the 7th of every month.
• Maintain employee reports and trackers.
• Handle grievance management and resolution.
• Review labor and civil laws; ensure compliance in coordination with legal advisors.
• Advise management on statutory compliance related to PF, ESIC, PT, MLWF, Factory Act, Shops & Establishment Act, etc.
• Maintain strong relationships with government authorities such as the Chief Inspector of Factories, Labour Department, PF Office, and ESIC.
• File all statutory returns on time.
• Oversee employee welfare programs: canteen, uniforms, insurance, etc.
• Monitor compliance under EHS and HR policies.
• Ensure statutory compliance for Personnel & Administration functions.
• Conduct awareness programs on Mediclaim, ESI, Health & Safety, and other company policies.
• Support quarterly statutory compliance audits.

Job description

Roles and Responsibilities

1. HR Generalist Responsibilities

• Maintain personal files and employee data .
• Manage biometric attendance and leave for on-roll employees
• Ensure 100% biometric attendance for off-roll employees.
• Validate monthly pay sheets (input vs output)
• Manage manpower vendor processes including agreements, POs, invoices, statutory documents, GRN, and payments.
• Update organization charts and related documents.
• Coordinate with corporate payroll team for attendance, payroll, and full & final settlements.
• Publish monthly top performer communication across plants.
• Conduct monthly R&R program with Plant Manager and Head HRBP Industrial.

2 Reports & Trackers

• Weekly review of attendance using HRIS and biometric systems.
• Manage monthly payroll processing in HRIS.
• Send monthly additions/deletions to HO through the Talent Management tool.
• Manage Mediclaim addition/deletion tracker before the 7th of every month.
• Maintain employee reports and trackers.
• Handle grievance management and resolution.

3. IR & Compliance Management

• Review labor and civil laws; ensure compliance in coordination with legal advisors.
• Advise management on statutory compliance related to PF, ESIC, PT, MLWF, Factory Act, Shops & Establishment Act, etc.
• Maintain strong relationships with government authorities such as the Chief Inspector of Factories, Labour Department, PF Office, and ESIC.
• File all statutory returns on time.
• Oversee employee welfare programs: canteen, uniforms, insurance, etc.
• Monitor compliance under EHS and HR policies.
• Ensure statutory compliance for Personnel & Administration functions.

4. Special Projects

• Conduct awareness programs on Mediclaim, ESI, Health & Safety, and other company policies.
• Support quarterly statutory compliance audits.