Personal Secretary

Farmer First; Idukki; On-site; INR 250,000 - 420,000; Full time

Job summary

Farmer First in Thodupuzha seeks a dedicated Personal Secretary to provide comprehensive administrative and personal support to leadership, ensuring smooth daily operations. The role includes calendar management, meeting coordination, travel logistics, and records upkeep.

The candidate will handle correspondence, prepare documents and minutes, and liaise with internal and external stakeholders professionally.

Qualifications

• Strong personal assistance and calendar management skills.
• Experience with travel planning, scheduling, and records management.
• Confidential handling of information and meeting coordination.
• Excellent written and verbal communication with diverse stakeholders.
• Proficient in office productivity tools and calendar applications.
• Ability to manage multiple tasks with attention to detail under time constraints.

Responsibilities

• Manage leadership calendars, schedule meetings, and coordinate travel.
• Organize documents, minutes, and reports; maintain orderly records.
• Prepare correspondence and assist with event planning and follow-up actions.
• Liaise with internal and external stakeholders in a professional manner.
• Provide on-site administrative support to Farmer First in Thodupuzha.

Skills

Personal Assistance

Clerical Skills

Executive Admin.

Communication

Office Coordination

Time Management

Multitasking

General Admin.

Tools

Microsoft Office

Google Workspace

Job description

Company Description

Farmer First is dedicated to honoring the essential role of farmers whose work sustains human life through food production. The organization is built on a vision of empowering farmers by recognizing their rights, dignity, and central place in society. Farmer First aims to create conditions where farming communities thrive and are respected as key contributors to social well-being. Its mission extends to fostering harmony between humanity, nature, and all forms of life, promoting a more balanced and sustainable world. Team members join a purpose-driven environment committed to meaningful social impact.

Role Description

The Personal Secretary will provide comprehensive administrative and personal support to leadership, ensuring smooth coordination of daily activities. Responsibilities include managing calendars, scheduling meetings, organizing travel and logistics, and maintaining records and files. The role involves handling correspondence, preparing documents, minutes, and reports, and liaising with internal and external stakeholders in a professional manner. The Personal Secretary will also assist with clerical tasks, follow up on action items, and support the planning of visits and events related to Farmer First’s initiatives. This is a full-time, on-site role based in Thodupuzha.

Qualifications

• Strong Personal Assistance skills, including managing schedules, travel arrangements, and day-to-day support tasks.
• Clerical Skills such as document preparation, filing, record-keeping, and data entry.
• Executive Administrative Assistance experience, including meeting coordination, minutes, and handling confidential information.
• Excellent Communication skills for handling calls, emails, and interactions with diverse stakeholders.
• General Administrative Assistance abilities, including office coordination and task prioritization.
• Proficiency with office productivity tools (e.g., word processing, spreadsheets, email, calendar applications).
• Strong organizational skills, attention to detail, and ability to manage multiple tasks under time constraints.
• Previous experience in an administrative or personal assistant role is preferred.
• Ability to work on-site in Thodupuzha and maintain a professional, respectful demeanor aligned with Farmer First’s values.