Personal Secretary

SUGORA INFRASTRUCTURE PRIVATE LIMITED; Chennai District; Hybrid; INR 420,000 - 620,000; Full time

Job summary

SUGORA INFRASTRUCTURE PRIVATE LIMITED in Chennai is seeking a dedicated Personal Secretary for a full-time, hybrid role. You will manage calendars, coordinate meetings, arrange travel, and prepare documents for senior leadership.

The ideal candidate will have strong administrative and communication skills, with experience supporting executives in an engineering or infrastructure environment. A bachelor’s degree or diploma in administration is preferred.

Qualifications

• Strong Personal Assitance skills, including calendar management, travel coordination, and appointment scheduling.
• Clerical Skills: document preparation, filing, data entry, record maintenance.
• Executive Administrative Assistance: meeting coordination, minute-taking, follow-up on action items.
• Effective Communication: written and verbal interaction with internal teams and external partners.
• General Administrative Assistance: office coordination and basic administrative support.

Responsibilities

• Manage day-to-day executive support tasks, including maintaining calendars and scheduling meetings.
• Coordinate travel arrangements and organize appointments.
• Handle correspondence and prepare documents/reports; maintain records.
• Support internal and external communication and liaise with stakeholders.
• Prioritize multiple tasks in a dynamic engineering-focused environment.

Skills

Calendar management

Travel coordination

Appointment scheduling

Document preparation

Meeting coordination

Communication skills

Office coordination

Data entry

Education

Bachelor's degree or diploma in administration

Business administration

Tools

Office suite

Email & calendar apps

Job description

Company Description

SUGORA INFRASTRUCTURE PRIVATE LIMITED is an engineering-focused organization recognized for delivering high-quality infrastructure solutions and projects. The company emphasizes precision, innovation, and reliability in all aspects of its operations. Team members collaborate across disciplines to support complex engineering and construction initiatives. The work environment values professionalism, accountability, and continuous improvement, offering opportunities to grow with challenging projects and responsibilities.

Role Description

This is a full-time Personal Secretary role based in Chennai, structured as a hybrid position with a mix of on-site work and some work-from-home flexibility. The Personal Secretary will manage day-to-day executive support tasks, including maintaining calendars, scheduling meetings, coordinating travel, and organizing appointments. The role involves handling correspondence, preparing documents and reports, maintaining records, and ensuring timely follow-up on critical actions. The Personal Secretary will support internal and external communication, liaise with stakeholders, and help streamline administrative processes for senior leadership. The position requires strong organization, discretion, and the ability to prioritize multiple tasks in a dynamic, engineering-focused business environment.

Qualifications

• Candidates should possess strong Personal Assistance skills, including calendar management, travel coordination, and appointment scheduling.
• Candidates should possess solid Clerical Skills, such as document preparation, filing, data entry, and record maintenance.
• Candidates should possess Executive Administrative Assistance capabilities, including meeting coordination, minute-taking, and follow-up on action items.
• Candidates should possess effective Communication skills, both written and verbal, for interaction with internal teams and external partners.
• Candidates should possess general Administrative Assistance skills, including office coordination and basic administrative support.
• Relevant qualifications such as a bachelor's degree or diploma in administration, business, or a related field are beneficial.
• Proficiency with office productivity tools (e.g., word processing, spreadsheets, email, and calendar applications) is preferred.
• Strong organizational skills, attention to detail, discretion in handling confidential information, and the ability to work independently and in a team setting are important.
• Prior experience supporting senior executives or working in infrastructure, construction, or engineering environments is an advantage.