Personal Secretary

Tvs Training And Services; Chennai District; On-site; INR 502,000 - 670,000; Full time

Job summary

TVS Educational Society in Tamil Nadu invites applications for a Personal Secretary to the Managing Director. You will manage the MD’s calendar, prepare agendas, take minutes and coordinate meetings.

Ideal candidates are graduates with 5–15 years of relevant experience, excellent English communication, and strong organizational and calendar management skills. You will liaise with internal teams and external partners, handle confidential information, and ensure timely reporting to the MD.

Qualifications

• Graduate degree in any discipline.
• 5–15 years of relevant experience in secretarial roles.
• Excellent English communication and strong organizational skills.

Responsibilities

• Administrative Support: Manage the MD’s calendar, schedule meetings, and coordinate travel.
• Communication Management: Screen and route emails and calls; liaise with internal and external stakeholders.
• Documentation and Records: Maintain filing systems; handle confidential information; track reports.
• Office Coordination: Coordinate board meetings and vendor interactions; monitor supplies and budgets.
• Strategic Support: Provide office updates to the MD; follow up on delegated tasks.

Skills

English communication

Secretarial skills

Calendar management

Education

Any Graduate

Job description

About the Company

The TVS Educational Society is a not-for-profit promoted by the TVS Group of Companies. The Society runs several educational institutions in Tamil Nadu and Karnataka.

Position : Personal Secretary to Managing Director

Qualification : Any Graduate

Age Group : 28- to 38 yrs age

Experience : 5 15 yrs relevant experience

Directly reporting to the Managing Director / Board Member of major Educational Institution

Compensation : 45 60 K PM (5.40 7.20 LPA)

Timings 09.30am – 6.00pm

Expertise :

• Excellent Communication Skills in English (both written & spoken)
• Strong computer knowledge (working skills) – Presentations / Scheduling / Calendar Management / Minutes Taking & meeting Preparation
• Good organisational skills, Time Management skills, Team Worker, Strong Integrity

Role & Responsibilities

• The Senior Secretary will carry out all secretarial duties of the General Office.
• In addition, she will carry out all secretarial work for the Director, besides assisting her during meetings.

1. Administrative Support

• Manage the MD’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare and organize meeting agendas, documents.
• Take minutes during meetings and ensure follow-ups on action points.
• Manage petty cash, managing monthly bills over all co-ordination of the office

2. Communication Management:

• Screen and prioritize incoming emails, phone calls, and correspondence.
• Serve as a liaison between the MD and internal departments or external stakeholders.

3. Documentation and Records:

• Maintain organized filing systems (physical and digital) for critical documents.
• Handle confidential and sensitive information with discretion.
• Ensure timely submission and tracking of reports, proposals, or board documents.

4. Office Coordination:

• Coordination logistics for board meetings, executive sessions, or off- site events.
• Liaise with vendors, clients and partners as required.
• Monitor office supplies, budget, and reimbursements related to the MD’s activities.

5. Strategic Support:

• Assist in monitoring & providing regular office updates to the MD.
• Follow up on delegated tasks to ensure progress and completion.