Executive Secretary To Managing Director (MD)

Vbeyond Corporation; Mumbai; On-site; INR 800,000 - 1,200,000; Full time

Job summary

Vbeyond Corporation, Mumbai invites applications for an Executive Secretary to support the MD. Responsibilities include calendar management, meetings, calls, travel, confidential correspondence and coordinating with internal departments and external stakeholders.

Ideal candidates have 7+ years’ experience as Executive Secretary/EA/PA to MD/CEO, superb communication and organizational skills, MS Office proficiency, and the ability to handle confidential information and senior management.

Qualifications

• Graduate with 7+ years of relevant experience as Executive Secretary / Executive Assistant / PA to MD/CEO.
• Excellent communication, interpersonal and organizational skills.
• Proficient in MS Office, Internet and computer applications.
• Strong multitasking, follow-up and time-management skills.
• Experience handling confidential information and senior management.
• Secretarial Practice qualification is an added advantage.

Responsibilities

• Manage MDs calendar, meetings, calls and travel.
• Handle confidential correspondence, documents and records.
• Coordinate with internal departments, plants and external stakeholders.
• Track and follow up on MDs assignments and action points.
• Organize meetings, events and conferences.
• Handle reports, research, invoices and administrative activities.
• Manage day-to-day activities of the MD’s office.

Skills

Communication

Interpersonal

Organization

Multitasking

Follow-up

Time management

Confidential info

Senior management

Tools

MS Office

Internet

Computer apps

Job description

Role & Responsibilities

• Manage MDs calendar, meetings, calls and travel.
• Handle confidential correspondence, documents and records.
• Coordinate with internal departments, plants and external stakeholders.
• Track and follow up on MDs assignments and action points.
• Organize meetings, events and conferences.
• Handle reports, research, invoices and administrative activities.
• Manage day-to-day activities of the MD’s office.

Preferred Candidate Profile

• Graduate with 7+ years of relevant experience as Executive Secretary / Executive Assistant / PA to MD/CEO.
• Excellent communication, interpersonal and organizational skills.
• Proficient in MS Office, Internet and computer applications.
• Strong multitasking, follow-up and time-management skills.
• Experience handling confidential information and senior management.
• Secretarial Practice qualification is an added advantage.