Personal Assistant

Hyrix; Mumbai; On-site; INR 1,800,000 - 3,000,000; Full time

Job summary

Hyrix is seeking an experienced Executive Assistant to support the Founder in Mumbai, handling personal and business tasks with a high degree of discretion. The role focuses on enabling the Founder to stay organized, with tight calendar management, travel planning, and timely follow-ups.

You will liaise across teams, prepare briefs, and ensure sensitive information is handled securely. The ideal candidate is highly organized, proactive, and comfortable blending personal and professional duties.

Qualifications

• 6–12 years of experience in Executive/Personal Assistant roles
• Experience supporting Founders, Promoters or Senior Leaders
• Excellent written and verbal English skills
• Proficient with WhatsApp, Email and Google Workspace
• Ability to multitask and work independently
• High emotional intelligence and discretion

Responsibilities

• Assist the Founder with Personal & Life Administration tasks
• Manage executive calendar, meetings, travel and logistics
• Prepare briefing notes, summaries and reference materials
• Coordinate with internal teams and external vendors as needed
• Maintain confidentiality and exercise sound judgment under pressure

Skills

Executive support

Founder liaison

Communication

Multitasking

Discretion

Tools

Google Workspace

WhatsApp

Job description

Key Responsibilities

• 1. Personal & Life Administration

• Manage personal errands, appointments, and commitments (medical, banking, documentation, renewals, etc.)
• Handle personal travel planning (itineraries, bookings, changes, follow-ups)
• Track important dates, reminders, and obligations (personal & family-related)
• Coordinate household-related tasks, vendors, and services as required
• Act as a trusted executor for sensitive, time‑critical personal matters

Think: You make things disappear before they become problems

• 2. Professional Support & Day‑to‑Day Enablement

• Be the COO’s right hand for execution, not strategy
• Manage follow‑ups, reminders, and action tracking from meetings or discussions
• Prepare basic briefs, summaries, notes, or reference material when needed
• Coordinate selectively with internal teams for information, documents, or closures
• Ensure key documents, files, and information are organized and easily accessible

• 3. Scheduling & Coordination

• Manage critical business and personal calendar coordination
• Screen requests and help prioritize time based on urgency and importance
• Coordinate logistics for meetings, travel, or internal/external engagements
• Act as a buffer to reduce unnecessary noise and interruptions

• 4. Confidentiality, Trust & Judgment (Non‑Negotiable)

• Handle sensitive personal and business information with complete discretion
• Exercise judgment on what needs escalation vs. silent execution
• Be dependable, calm, and unflappable, especially under pressure
• Represent the Founder professionally in all interactions

Who Is This Role For You

are someone who:

• Enjoys making other people’s lives run smoothly
• Is deeply organized but not rigid
• Has a natural instinct for follow‑through
• Is comfortable handling personal work - not just corporate tasks
• Takes pride in being reliable, invisible when needed, and indispensable always

Required Experience & Skills

• Minimum 6-12 years of experience as an Executive Assistant, Personal Assistant, or Secretary
• Prior experience supporting Founders, Promoters, or Senior Leaders
• Strong written and verbal communication (English required)
• High comfort with WhatsApp, Email, Google Workspace, Basic docs
• Ability to multitask, prioritize, and execute without handholding
• High emotional intelligence and situational awareness

What Will Make You Successful Here

• You anticipate needs before they’re articulated
• You close loops relentlessly
• You don’t drop balls - ever
• You understand that trust is the currency of this role
• You are comfortable blending personal + professional boundaries with maturity