Personal Assistant to Director

HOPE Training College of Australia; New Delhi; Hybrid; INR 500,000 - 700,000; Full time

Job summary

HOPE Training College of Australia is seeking a hybrid Personal Assistant to support the Director. This role involves managing the Director's calendar, coordinating meetings, and handling correspondence.

The ideal candidate will demonstrate strong organizational skills and discretion while managing sensitive information. Previous experience in an educational setting and proficiency with remote work tools are advantageous. Responsibilities include preparing documents, tracking deadlines, and liaising with stakeholders.

Qualifications

• Must possess strong personal assistant skills in a fast-paced environment.
• Proficiency in scheduling and coordinating virtual meetings required.
• Excellent communication skills for drafting professional correspondence.

Responsibilities

• Manage the Director's calendar and schedule meetings.
• Handle emails and correspondence with discretion.
• Prepare documents, reports, and track deadlines.

Skills

Personal Assistance

Diary Management

Administrative Assistance

Written and Verbal Communication

Organizational Skills

Time Management

Remote Work Tools Proficiency

Education

Relevant qualification in business or office administration

Job description

Role Description

This is a hybrid Personal Assistant to the Director role involving multitasking. The Personal Assistant will not only manage the Director’s calendar, schedule and coordinate virtual meetings, but also travel nationally and internationally to attend meetings. The role includes handling emails and correspondence, drafting professional communications, and maintaining electronic files and records in an organised, confidential manner. The Personal Assistant will support day-to-day administrative operations, including preparing documents and reports, tracking deadlines, and liaising with internal teams and external stakeholders. The position requires proactive planning, effective time management, and the ability to prioritise tasks while working independently in a remote setting.

Qualifications

• Strong Personal Assistance and Executive Administrative Assistance skills to support a senior leader in a fast-paced environment.
• Proficiency in Diary Management, including scheduling, prioritising appointments, and coordinating remote meetings across time zones.
• Solid Administrative Assistance and Clerical Skills, including document preparation, digital filing, data entry, and record management.
• Excellent written and verbal communication skills, with the ability to draft professional emails, reports, and correspondence.
• High level of discretion, reliability, and confidentiality when handling sensitive information.
• Strong organisational and time-management abilities, with attention to detail and follow-through.
• Comfort and proficiency with remote work tools (e.g., video conferencing platforms, cloud-based document sharing, calendars, and task management tools).
• Previous experience supporting an education provider or training organisation is an advantage.
• Relevant qualification in business administration, office administration, or a related field is desirable.