Personal Assistant to Director

WORLDWIDE INTERNATIONAL COMPANY LIMITED; Gurugram District; On-site; INR 420,000 - 620,000; Full time

Job summary

WORLDWIDE INTERNATIONAL COMPANY LIMITED is seeking a highly organized Personal Assistant to support the Director in Gurgaon. This on-site role involves calendar management, scheduling meetings, coordinating travel, and handling correspondence with internal teams and external stakeholders.

The ideal candidate will excel in confidential, detail-oriented admin work, manage complex schedules, and deliver high-quality documents and presentations.

Qualifications

• Strong Personal Assistance skills including organization and discretion.
• Executive Administrative Assistance skills for high‑level communications and scheduling.
• Diary management to plan and optimize the Director’s calendar.
• Administrative support for travel, documentation, and office coordination.
• Reliable clerical skills including data entry and record-keeping.
• Strong written and verbal communication with diverse stakeholders.
• High integrity and ability to handle sensitive information.
• Proficiency in office productivity software (email, calendars, word processing, spreadsheets, presentations).
• Ability to work independently and manage multiple priorities.
• Experience in an administrative or PA role, prior senior management support is a plus.

Responsibilities

• Manage Director's calendar, scheduling, and travel arrangements.
• Coordinate meetings, prepare documents and presentations, and handle correspondence.
• Organize files, maintain records, and ensure information accuracy.
• Prepare meeting agendas, follow-up actions, and liaise with internal/external stakeholders.

Skills

Personal assistance

Executive support

Diary management

Administrative support

Clerical skills

Communication

Integrity and discretion

Office software

Independent worker

Senior management support

Tools

Microsoft Office

Calendar apps

Email management tools

Job description

Company Description

WORLDWIDE INTERNATIONAL COMPANY LIMITED is an airlines and aviation company headquartered in Pathum Thani, Thailand. The company operates in the global aviation sector, supporting travel and transportation services across international markets. Its office is located at 35/2 Moo 5 Tiwanont Road, Muang, reflecting a well-established presence in the region. Applicants can expect to join a business that works within a fast-paced, service-oriented industry where reliability and professionalism are essential.

Role Description

This is a full-time, on-site Personal Assistant to Director role based in Gurgaon. The Personal Assistant will support the Director with daily administrative and organizational tasks, including managing calendars, scheduling meetings, and coordinating travel and appointments. The role involves handling correspondence, preparing documents and presentations, organizing files, and maintaining accurate records. The Personal Assistant will also assist with meeting preparation, follow-up actions, and liaison with internal teams and external stakeholders to ensure smooth communication and efficient workflow. Discretion, attention to detail, and the ability to prioritize tasks in a dynamic environment are key aspects of the position.

Qualifications

• Candidates should possess strong Personal Assistance skills, including organization, confidentiality, and proactive support to senior leadership.
• Candidates should possess Executive Administrative Assistance skills, such as managing high-level communications and coordinating complex schedules and meetings.
• Candidates should possess effective Diary Management skills to plan, prioritize, and optimize the Director’s calendar and appointments.
• Candidates should possess solid Administrative Assistance skills to handle documentation, travel arrangements, and office coordination.
• Candidates should possess reliable Clerical Skills, including data entry, filing, record-keeping, and basic document preparation.
• Strong written and verbal communication skills, with the ability to interact professionally with diverse stakeholders.
• High level of integrity, discretion, and ability to handle sensitive information responsibly.
• Proficiency in office productivity software (e.g., email, calendars, word processing, spreadsheets, and presentations).
• Ability to work independently, manage multiple priorities, and adapt to changing demands.
• Relevant experience in an administrative or personal assistant role; prior support to senior management is an advantage.