Personal Assistant to Director

HOPE Training College of Australia; Chandigarh; Hybrid; INR 450,000 - 750,000; Full time

Job summary

HOPE Training College of Australia seeks a highly organized Personal Assistant to the Director in a hybrid role. You will manage the Director's calendar, coordinate virtual meetings, and prepare documents with confidentiality in mind.

Travel nationally and internationally for meetings, liaise with internal teams and external stakeholders, and maintain meticulous electronic records while working independently in a remote setting.

Qualifications

• Strong Personal Assistant and executive admin support for a senior leader.
• Proficient in diary management across time zones.
• Administrative and clerical duties including filing and data entry.
• Excellent written and verbal communication for emails and reports.
• High discretion and confidentiality with sensitive information.
• Excellent time-management and prioritisation in a remote setting.
• Experience with remote work tools such as video conferencing and cloud sharing.
• Experience supporting an education provider is an advantage.
• Qualification in business/office administration desirable.

Responsibilities

• Manage Director's calendar and schedule meetings.
• Coordinate virtual meetings across time zones.
• Travel nationally and internationally for meetings.
• Draft professional emails, reports and correspondence.
• Maintain electronic files and records in an organised, confidential manner.
• Prepare documents and reports and track deadlines.
• Liaise with internal teams and external stakeholders.

Skills

Personal Assistant

Executive Administrative Support

Diary Management

Administrative Skills

Communication Skills

Discretion & Confidentiality

Time Management

Remote Work Tools

Education

Bachelor's in Business Administration or related field

Job description

Role Description: This is a hybrid Personal Assistant to the Director role involving multitasking. The Personal Assistant will not only manage the Director’s calendar, schedule and coordinate virtual meetings, but also travel nationally and internationally to attend meetings. The role includes handling emails and correspondence, drafting professional communications, and maintaining electronic files and records in an organised, confidential manner. The Personal Assistant will support day-to-day administrative operations, including preparing documents and reports, tracking deadlines, and liaising with internal teams and external stakeholders. The position requires proactive planning, effective time management, and the ability to prioritise tasks while working independently in a remote setting.

Qualifications

• Strong Personal Assistance and Executive Administrative Assistance skills to support a senior leader in a fast-paced environment.
• Proficiency in Diary Management, including scheduling, prioritising appointments, and coordinating remote meetings across time zones.
• Solid Administrative Assistance and Clerical Skills, including document preparation, digital filing, data entry, and record management.
• Excellent written and verbal communication skills, with the ability to draft professional emails, reports, and correspondence.
• High level of discretion, reliability, and confidentiality when handling sensitive information.
• Strong organisational and time-management abilities, with attention to detail and follow-through.
• Comfort and proficiency with remote work tools (e.g., video conferencing platforms, cloud-based document sharing, calendars, and task management tools).
• Previous experience supporting an education provider or training organisation is an advantage.
• Relevant qualification in business administration, office administration, or a related field is desirable.