Personal Assistant To Chairman and Managing Director

Avant Heritage-iii Realty; Mumbai; On-site; INR 223,000 - 446,000; Full time

Job summary

Avant Heritage-iii Realty in Mumbai is seeking a proactive personal assistant to support the Director with day-to-day scheduling, correspondence, and administrative tasks. The role involves managing diaries, calendars, and confidential communications while coordinating with internal teams and external agencies.

The ideal candidate will handle minute-taking, document filing, and research for opportunities while maintaining a professional, discreet, and proactive approach to executive support.

Qualifications

• Graduate degree required.
• Male candidates only.

Responsibilities

• Maintaining diary for daily appointments, meetings, new appointments, attending calls, emails of the Director, conferences, and to-do lists.
• Keeping track of official email accounts to make them notice urgent emails, calls, messages, meeting-related urgency daily.
• Scheduling of Meeting (daily/weekly) with internal teams as well as external agencies and informing the concerned parties in advance and take follow up before meeting to prevent/detect deviation.
• Taking doctor's appointment for MD and his family
• Passing on CMD's instructions to inhouse staff
• Blocking and managing outlook/Gmail calendar for upcoming, fixed, or tentative appointments, meetings, calls, events, and invitations, etc.
• Fix up the appointments, meetings, via emails and calls.
• Google research for new business opportunities, outsourcing clients, services, and government tenders, etc. as and when required.
• Taking prints, and scanning very confidential papers, and filing in the system daily.
• Filing confidential letters and papers timely.
• Taking dictations, drafting emails, letters, agreements and business correspondence, etc.
• Welcoming Clients, Guests, and Visitors and replying to them via calls, and emails on behalf of the Director.
• Collection of Weekly Agenda's, Plans, and Deliverables from the management people
• Presenting the crucial database, documentation, and reports to the Director and the management team.
• Maintaining staff, management, clients, vendors confidential database in Excel,MIS tracker system.
• Liaisoning with staff, management people, suppliers, vendors, and investors clients timely for smooth functioning and meetings and coordination.
• Managing calendar, take minutes of meeting.

Skills

Diary management

Calendar management

Email management

Meeting coordination

Liaison

Minute taking

MS Excel

MIS tracking

Research skills

Education

Graduate degree

Tools

Outlook

Gmail

MS Office

Job description

Role & responsibilities

Maintaining diary for daily appointments, meetings, new appointments, attending calls, emails of the Director, conferences, and to-do lists.

Keeping track of official email accounts to make them notice urgent emails, calls, messages, meeting-related urgency daily.

Scheduling of Meeting (daily/weekly) with internal teams as well as external agencies and informing the concerned parties in advance and take follow up before meeting to prevent/detect deviation.

Taking doctor's appointment for MD and his family

Passing on CMD's instructions to inhouse staff

Blocking and managing outlook/Gmail calendar for upcoming, fixed, or tentative appointments, meetings, calls, events, and invitations, etc.

Fix up the appointments, meetings, via emails and calls.

Google research for new business opportunities, outsourcing clients, services, and government tenders, etc. as and when required.

Taking prints, and scanning very confidential papers, and filing in the system daily.

Filing confidential letters and papers timely.

Taking dictations, drafting emails, letters, agreements and business correspondence, etc.

Welcoming Clients, Guests, and Visitors and replying to them via calls, and emails on behalf of the Director.

Collection of Weekly Agenda's, Plans, and Deliverables from the management people

Presenting the crucial database, documentation, and reports to the Director and the management team.

Maintaining staff, management, clients, vendors confidential database in Excel,MIS tracker system.

Liaisoning with staff, management people, suppliers, vendors, and investors clients timely for smooth functioning and meetings and coordination.

Managing calendar, take minutes of meeting.

Mandatory candidate profile

Male Candidates only.

Any Graduate.