Personal Assistant to CEO & Founder

Dhanvesttor; Kolkata District; On-site; INR 180,000 - 300,000; Full time

Job summary

Dhanvesttor in Kolkata is seeking a Personal Assistant to the CEO & Founder to manage schedules, coordinate meetings, handle communications, and ensure smooth daily operations in a fast-paced environment.

The ideal candidate is highly organized, discreet, proactive, with excellent English, proficient in MS Office, and comfortable working in-office; 0–3 years experience and a Bachelor's degree required.

Qualifications

• Bachelor's degree required.
• 0–3 years of experience in PA/EA/admin roles.
• Excellent verbal and written English.
• Strong organizational and time-management skills.
• Proficient in MS Office (Excel, Word, PowerPoint).

Responsibilities

• Manage the CEO's calendar, meetings, and travel arrangements.
• Coordinate internal and external meetings and follow-ups.
• Prepare meeting agendas, notes, and action points.
• Draft and manage emails, letters, and other correspondence.
• Maintain records and trackers; ensure timely completion of tasks.
• Support CEO with administrative tasks and coordination across departments.

Skills

English communication

MS Office

Time management

Discretion

Email correspondence

Calendar management

Education

Bachelor's degree

Tools

MS Office

Excel

PowerPoint

Word

Job description

Location: Loudon Street, Kolkata [Full-Time, In-Office]

Salary: Up to ₹3 LPA

Probation Period: 3 Months

About the Role:

We are looking for a Personal Assistant to the CEO & Founder who will work closely with the CEO and provide comprehensive support in managing day-to-day professional activities, schedules, communication, coordination, and follow-ups.

The ideal candidate should be *highly organised, proactive, presentable, discreet, and comfortable working in a fast-paced environment*. The role requires strong communication skills, attention to detail, and the ability to handle multiple priorities efficiently.

Key Responsibilities:

• Manage and maintain the CEO's daily calendar, appointments, meetings, and schedules.
• Coordinate internal and external meetings, calls, and appointments.
• Assist the CEO in planning and prioritising daily activities.
• Prepare meeting agendas, notes, follow-ups, and action points as required.
• Coordinate with different departments and ensure timely completion of tasks assigned by the CEO.
• Maintain regular follow-ups with team members, clients, consultants, and external stakeholders.
• Draft and manage professional emails, messages, letters, and other correspondence on behalf of the CEO when required.
• Handle confidential information and sensitive business matters with complete discretion.
• Assist in preparing presentations, reports, documents, and Excel sheets.
• Maintain proper records, trackers, and documentation.
• Support the CEO in travel planning, scheduling, and other administrative arrangements.
• Coordinate with clients and other stakeholders whenever required.
• Monitor pending tasks and provide timely reminders and updates to the CEO.
• Assist with personal/professional coordination and errands related to the CEO, wherever required.
• Perform other responsibilities assigned by the CEO from time to time.

Required Skills & Qualifications:

• Bachelor's degree in any discipline.
• 0–3 years of experience in Personal Assistant, Executive Assistant, Management Trainee, Administration, or a similar role.
• Excellent *verbal and written English communication skills*.
• Strong organisational and time-management skills.
• Good knowledge of *MS Office, particularly Excel, Word, and PowerPoint*.
• Ability to prepare professional emails, documents, reports, and presentations.
• Strong follow-up and coordination skills.
• Ability to multitask and manage changing priorities.
• Professional appearance and conduct.
• High level of confidentiality and discretion.
• Proactive approach with strong attention to detail.
• Ability to work under pressure and meet deadlines.
• Willingness to work in an in-office environment and adapt to the dynamic requirements of the CEO.

Preferred Qualities:

• Proactive, organised, and detail-oriented.
• Confident in communicating with senior professionals and clients.
• Quick learner with a strong sense of ownership.
• Reliable and consistent with follow-ups.
• Comfortable handling confidential information.
• Flexible and adaptable to changing priorities.
• Professional, composed, and solution-oriented.

What You Will Gain:

• Direct exposure to the working style and decision-making process of the CEO & Founder.
• Experience in wealth management and financial services.
• Opportunity to work closely with senior leadership and multiple business functions.
• Exposure to high-value clients and professional stakeholders.
• A fast-paced environment offering significant learning and growth opportunities.