Personal Assistant /Executive Assistant

DGS Group Builders And Developers; Goregaon; On-site; INR 450,000 - 650,000; Full time

Job summary

DGS Group Builders And Developers is seeking a highly organized Personal Assistant / Executive Assistant to support senior management at the Corporate Office in Mumbai. The role emphasizes MIS reporting, Advanced Excel, and coordination across multiple departments.

You will manage calendars, prepare dashboards and presentations, and handle confidential information with discretion. 3–6 years of relevant experience and familiarity with Tally are preferred.

Qualifications

• 3–6 years of experience in Personal Assistant / Executive Assistant, MIS and administration roles.
• Strong hands-on expertise in Advanced MS Excel, MIS reporting, data analysis and dashboarding.
• Experience with Tally (Tally Prime) and standard documentation practices.
• Excellent written and verbal communication, coordination, and calendar management.

Responsibilities

• Provide day-to-day administrative and executive support to senior management.
• Prepare and maintain daily, weekly, and monthly MIS reports.
• Handle data analysis, reporting, dashboards, and management presentations using Advanced Excel.
• Maintain records, trackers, databases, and important documents.
• Coordinate with HR, Sales, Accounts, Projects, Purchase and Administration.
• Schedule meetings, manage calendars, prepare agendas, and follow up on actions.
• Prepare presentations, summaries, and management updates as required.
• Monitor pending tasks and ensure timely follow-ups with departments.

Job description

Job Title: Personal Assistant / Executive Assistant – MIS & Administration

Department: Management / Corporate Office

Location: Mumbai

Experience: 3 – 6 Years

Employment Type: Full-Time

We are looking for a highly organized and detail-oriented Personal Assistant / Executive Assistant to provide administrative, MIS, reporting, and coordination support to senior management. The ideal candidate should have strong hands-on experience in Advanced Excel, MIS, Tally, documentation, data management, and management coordination.

Key Responsibilities

• Provide day-to-day administrative and executive support to senior management.
• Prepare and maintain daily, weekly, and monthly MIS reports.
• Handle data analysis, reporting, dashboards, and management presentations using Advanced Excel.
• Maintain records, trackers, databases, and important documents systematically.
• Handle basic accounting-related activities and data entry using Tally.
• Prepare and maintain expense statements, payment trackers, invoices, and related records.
• Coordinate with internal departments such as HR, Sales, Accounts, Projects, Purchase, and Administration.
• Schedule meetings, maintain calendars, prepare meeting agendas, and follow up on action points.
• Prepare presentations, reports, summaries, and management updates as required.
• Monitor pending tasks and ensure timely follow-ups with respective departments.
• Handle confidential information and maintain professional discretion.
• Assist management in preparing data for decision-making and business reviews.
• Manage emails, correspondence, documentation, and official communication.
• Perform additional administrative and coordination responsibilities assigned by management.

Required Skills

• Advanced MS Excel – VLOOKUP/XLOOKUP, Pivot Tables, IF formulas, SUMIFS/COUNTIFS, data validation, dashboards, filtering, sorting, etc.
• Strong MIS Reporting & Data Analysis skills.
• Working knowledge of Tally / Tally Prime.
• Good knowledge of MS Word & PowerPoint.
• Strong documentation and record-management skills.
• Excellent follow-up and coordination abilities.
• Good communication and interpersonal skills.
• Strong organizational and time-management skills.
• Ability to handle multiple tasks and work under deadlines.
• High level of accuracy and attention to detail.
• Ability to maintain confidentiality and work with senior management.

Preferred Candidate Profile

• Graduate in any discipline; MBA/PGDM or relevant certification will be an advantage.
• 3–6 years of experience as Personal Assistant, Executive Assistant, Management Executive, MIS Executive, or similar role.
• Candidates with experience in Real Estate, Construction, Developer, Corporate Office, or related industries will be preferred.
• Should be comfortable working with numbers, reports, databases, and management information.
• Should possess a professional personality with a proactive and problem-solving approach.

Key Competencies

Advanced Excel | MIS Reporting | Tally | Data Analysis | Management Coordination | Documentation | Follow-ups | Administration | Reporting | Communication | Confidentiality

For Special Consideration :

Kindly share your cv on [e-mail] or [phone]

Skills: administrative,data,management