Personal Assistant

IAN Institute of Rehabilitation & Research; Thrissur; On-site; INR 180,000 - 240,000; Full time

Job summary

IAN Institute of Rehabilitation & Research in Thrissur is seeking a dedicated Personal Assistant to support senior leaders with daily administrative tasks. You will manage calendars, coordinate meetings, and handle travel arrangements while maintaining records and preparing basic documents.

The role requires professionalism, organization, and sensitivity to the needs of children, caregivers, and healthcare teams.

Qualifications

• Candidates should possess strong Personal Assistance and Executive Administrative Assistance skills to efficiently support senior staff.
• Clear and professional communication skills, including email, telephone, and in-person interactions.
• Effective diary management to coordinate schedules, appointments, and meetings.
• Solid clerical skills, including record keeping, document preparation, and basic data entry.
• Proficiency with office software (word processing, spreadsheets) and handling confidential information.
• Healthcare, education, or rehabilitation setting experience is an advantage; a high school diploma is required, a bachelor's degree is preferred.

Responsibilities

• Support senior leaders with daily administrative tasks and executive support.
• Manage calendars, schedule appointments, and coordinate meetings.
• Coordinate travel arrangements and other logistical needs.
• Maintain records, prepare basic documents, organize files and correspondence.
• Ensure smooth communication between internal staff, visiting professionals, and families.
• Respond to phone calls and emails, manage diary and task lists, and assist with follow-ups to meet deadlines.

Skills

Personal Assistance

Executive Administrative Assistance

Communication

Diary Management

Clerical Skills

Organizational / Time-management

Data Entry

Office Software

Education

High school diploma

Bachelor's degree in administration or related field

Job description

Company Description

IAN Institute of Rehabilitation & Research is a comprehensive multi-specialty hospital dedicated to rehabilitation services for children with diverse disabilities. With over a decade of experience, the institute provides patient-centered care in physical, mental, and neurological rehabilitation. A multidisciplinary team of doctors, therapists, and rehabilitation experts focuses on conditions such as Cerebral Palsy, Autism, Down syndrome, genetic disorders, and other physical and neurological challenges. The institute is known for its state-of-the-art facilities and evidence-based treatment approaches that support meaningful progress for each child. Professionals joining the team can expect to work in a mission-driven environment that prioritizes compassionate care and measurable outcomes.

Role Description

This is a full-time, on-site Personal Assistant role based in Thrissur. The Personal Assistant will support senior leaders with daily administrative tasks, including managing calendars, scheduling appointments, coordinating meetings, and handling travel or logistical arrangements. The role involves maintaining records, preparing basic documents, organizing files, and ensuring smooth communication between internal staff, visiting professionals, and families. The Personal Assistant will respond to phone calls and emails, manage diary and task lists, and assist with follow-up actions to ensure deadlines are met. The position requires a professional, organized, and service-oriented approach, with sensitivity to the needs of children, caregivers, and healthcare teams.

Qualifications

• Candidates should possess strong Personal Assistance and Executive Administrative Assistance skills to efficiently support senior staff.
• Candidates should possess clear and professional Communication skills, including email, telephone, and in-person interactions.
• Candidates should possess effective Diary Management skills to coordinate schedules, appointments, and meetings.
• Candidates should possess solid Clerical Skills, including record keeping, document preparation, and basic data entry.
• Relevant additional qualifications: strong organizational and time-management abilities, attention to detail, proficiency with office software (e.g., word processing, spreadsheets), and the ability to handle confidential information responsibly.
• Prior experience in a healthcare, education, or rehabilitation setting is an advantage, along with a minimum of a high school diploma; a bachelor’s degree in administration or a related field is preferred.