Personal Assistant

Metalex Cryogenics; Mumbai City; On-site; INR 600,000 - 1,000,000; Full time

Job summary

Metalex Cryogenics in Mumbai is seeking a proactive Executive Assistant to support senior executives with calendar management, travel, correspondence and project coordination. The role blends recruitment, sales coordination and operations, requiring strong English communication and impeccable organisation.

You will source and screen candidates, draft professional emails, and coordinate with clients, vendors and internal teams while maintaining confidential information with discretion.

Qualifications

• Graduate with 1-5 years of relevant experience.
• Excellent in spoken and written English.
• Confident, professional and comfortable speaking on calls.
• Highly organised with strong follow-up skills.
• Proactive and able to work independently.
• Discreet and comfortable handling confidential information.
• Familiar with Google Workspace / Microsoft Office.
• Familiar with ChatGPT and modern AI productivity tools.
• Experienced in executive assistance, recruitment, sales coordination, client servicing or operations.
• Experience working directly with senior executives, founders or business owners would be an advantage.

Responsibilities

• Manage calendars, meetings, appointments, reminders and daily schedules.
• Coordinate professional and selected personal tasks.
• Source, screen and coordinate candidates for recruitment requirements.
• Conduct initial candidate calls and maintain recruitment trackers.
• Follow up with prospective clients, leads and business contacts.
• Coordinate sales meetings, proposals and ongoing follow-ups.
• Draft professional emails, messages, reports and presentations.
• Conduct research and organise information for decision-making.
• Use ChatGPT and other AI tools for research, drafting, summaries and productivity.
• Maintain organised records, databases and task trackers.
• Coordinate with vendors, clients, candidates and internal teams.
• Ensure important tasks and follow-ups are completed on time.

Skills

English communication

Executive support

Recruitment coordination

Sales coordination

Organization

Follow-up

Independent work

Discretion

ChatGPT / AI tools

Google Workspace

Microsoft Office

Tools

ChatGPT

Google Workspace

Microsoft Office

Job description

Role & responsibilities

• Manage calendars, meetings, appointments, reminders and daily schedules.
• Coordinate professional and selected personal tasks.
• Source, screen and coordinate candidates for recruitment requirements.
• Conduct initial candidate calls and maintain recruitment trackers.
• Follow up with prospective clients, leads and business contacts.
• Coordinate sales meetings, proposals and ongoing follow-ups.
• Draft professional emails, messages, reports and presentations.
• Conduct research and organise information for decision-making.
• Use ChatGPT and other AI tools for research, drafting, summaries and productivity.
• Maintain organised records, databases and task trackers.
• Coordinate with vendors, clients, candidates and internal teams.
• Ensure important tasks and follow-ups are completed on time.

Preferred candidate profile

We are looking for someone who is:

• Graduate with 1-5 years of relevant experience.
• Excellent in spoken and written English.
• Confident, professional and comfortable speaking on calls.
• Highly organised with strong follow-up skills.
• Proactive and able to work independently.
• Discreet and comfortable handling confidential information.
• Comfortable with Google Workspace / Microsoft Office.
• Familiar with ChatGPT and modern AI productivity tools.
• Experienced in executive assistance, recruitment, sales coordination, client servicing or operations.

Experience working directly with senior executives, founders or business owners would be an advantage.