Executive Assistant To Director

Talent Corner Hr Services; Mumbai City; On-site; INR 350,000 - 550,000; Full time

Job summary

Talent Corner HR Services in Mumbai seeks an organized Executive Assistant to support the Board of Directors with coordinating schedules, meetings, and executive documents. You will help drive efficiency using AI tools and document processes to create actionable SOPs.

Fresh graduates are welcome. Strong English communication and MS Office proficiency are essential to succeed in this role.

Qualifications

• Bachelor's degree in Business Administration, Management, Commerce, or a related discipline.
• Fresh graduates are encouraged to apply.
• Strong written and verbal communication skills in English.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Genuine interest in using AI tools to improve productivity and streamline workflows.
• Ability to document processes and create clear SOPs.

Responsibilities

• Provide day-to-day executive and administrative support to the Board of Directors.
• Manage calendars, appointments, meetings, and travel arrangements.
• Coordinate Board and internal meetings, including agenda preparation and minutes.
• Prepare emails, business correspondence, presentations, reports, and executive documents.
• Coordinate with internal teams, customers, vendors, and other stakeholders.
• Maintain accurate and confidential records, documents, and executive files.
• Track action items, follow-ups, deadlines, and task completion.
• Support planning and coordination of business events and important meetings.
• Create, maintain, and improve SOPs for recurring processes.
• Identify opportunities to automate workflows using AI and digital tools.
• Support strategic projects and cross-functional initiatives assigned by the Board.
• Handle sensitive information with professionalism and discretion.

Skills

Communication skills

Organisational skills

Time management

Microsoft Office

AI tools interest

Process documentation

Ownership mindset

Confidentiality

Education

Bachelor's degree in Business Administration

Fresh graduates welcome

Commerce or related discipline

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Microsoft Teams

Notion

Job description

Role Overview

We are seeking a highly organised, proactive, and detail-oriented Executive Assistant to provide executive coordination and administrative support to the Board of Directors. This role offers a unique opportunity for a recent graduate to work closely with senior leadership and gain practical exposure to business communication, executive operations, strategic initiatives, and organisational management.

The ideal candidate has a strong interest in using Artificial Intelligence (AI) to improve productivity, reduce repetitive work, automate suitable processes, develop effective Standard Operating Procedures (SOPs), and discover more efficient ways of working. If you enjoy learning new technologies, solving problems, documenting processes, and taking ownership of important tasks, we would welcome your application.

Key Responsibilities

• Provide day-to-day executive and administrative support to the Board of Directors.
• Manage calendars, appointments, meetings, and travel arrangements.
• Coordinate Board and internal meetings, including agenda preparation and meeting minutes.
• Prepare professional emails, business correspondence, presentations, reports, and executive documents.
• Coordinate with internal teams, customers, vendors, and other stakeholders.
• Maintain accurate and confidential records, documents, and executive files.
• Track action items, follow-ups, deadlines, and task completion.
• Support the planning and coordination of business events, executive visits, and important meetings.
• Create, maintain, and improve SOPs for recurring business processes.
• Identify suitable opportunities to automate workflows and improve operational efficiency using AI and digital tools.
• Support strategic projects and cross-functional initiatives assigned by the Board of Directors.
• Handle sensitive information with professionalism, discretion, integrity, and sound judgement.

Required Qualifications and Skills

• Bachelors degree in Business Administration, Management, Commerce, or a related discipline.
• Fresh graduates are encouraged to apply.
• Strong written and verbal communication skills in English.
• Excellent organisational, multitasking, and time-management abilities.
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Genuine interest in using AI tools such as Microsoft Copilot, ChatGPT, Claude, Gemini, or similar platforms to improve productivity and streamline workflows.
• Ability to document processes and create clear, practical SOPs.
• Analytical problem-solving skills and an interest in process improvement.
• Professional attitude, willingness to learn, and ability to take ownership of assigned responsibilities.
• Strong attention to detail and commitment to confidentiality.

Preferred Skills

The following qualifications are advantageous but not mandatory:

• Familiarity with Microsoft Teams, Trello, Notion, Asana, or similar collaboration tools.
• Basic understanding of business communication and workflow coordination.
• Strong documentation and presentation skills.
• Interest in the IT Services and IT Consulting industry.

What You’ll Gain

• Direct mentorship and exposure to senior leadership.
• Practical understanding of business strategy and executive decision-making.
• Hands-on experience with AI-enabled productivity and workflow automation.
• Opportunities to contribute to high-impact projects across different business functions.
• Experience developing and improving business processes and SOPs.
• A fast-paced learning environment with significant opportunities for professional growth.

Ideal Candidate

You are curious, dependable, and eager to learn. You bring a structured approach to your work, communicate professionally, and enjoy finding better ways to organise information and processes. You do not need to be an AI expert, but you should be enthusiastic about experimenting with technology and turning ideas into practical improvements.