Personal Assistant

United HR Solutions Pvt. Ltd.; Ahmedabad District; On-site; INR 223,200 - 334,800; Full time

Job summary

A staffing solutions company is looking for an entry-level administrative professional to support the Managing Director. Responsibilities include maintaining calendars, coordinating travel arrangements, and ensuring the MD is prepared for meetings. Candidates should possess excellent organizational and communication skills. This position offers a full-time employment opportunity in Ahmedabad, Gujarat.

Qualifications

• Excellent organizational skills and ability to prioritize tasks.
• Proficiency in managing schedules and logistics.
• Strong communication skills for filtering messages and dealing with correspondences.

Responsibilities

• Maintain calendars and coordinate complex scheduling.
• Handle travel arrangements including booking flights and hotels.
• Ensure the MD is prepared for meetings and engagements.

Job description

Direct message the job poster from United HR Solutions Pvt. Ltd.

Responsibilities

• Maintain calendars - arrange, coordinate and prioritize complex scheduling and logistics
• Filter emails, highlight urgent correspondence and print attachments.
• Diary keeping and dealing with appointments.
• Travel Desk - Travel arrangements including flight, car, and hotel booking etc for local and international travel.
• Schedule on behalf of MD meetings between him and his direct reports and the committees and groups to which he is a member.
• Filter general information, queries, phone calls and invitations to MD by redirecting or taking forward such contact as may be appropriate.
• Ensure MD is fully briefed on, or prepared for, any engagements he is involved in.
• Keep and maintain an accurate record of papers and electronic correspondence on behalf of MD.
• Minute general meetings as required and complete research on behalf of MD.
• Ensure guests meeting with MD are well taken care of.
• Provide a service that is in line with MDs work habits and preferences.
• To coordinate with all department and summarize all date and submit to MD.

Seniority level

• Seniority level: Entry level

Employment type

• Employment type: Full-time

Job function

• Job function: Administrative
• Industries: Manufacturing