Payroll Specialist

FedEx; Maharashtra; On-site; INR 500,000 - 700,000; Full time

Job summary

A multinational logistics company is seeking a Payroll Compliance Specialist responsible for ensuring end-to-end statutory compliance for payroll activities across India. The role includes managing contributions, registrations, audits, and maintaining compliance records. Successful candidates will have a strong understanding of payroll compliances, excellent coordination skills, and the ability to handle multiple priorities with integrity and confidentiality. This position offers an opportunity to work closely with various internal and external stakeholders.

Qualifications

• Strong understanding of payroll compliances.
• Excellent coordination and communication skills.
• Analytical mindset and attention to detail in reconciliations.
• Ability to manage multiple priorities and meet deadlines.
• High integrity and confidentiality.

Responsibilities

• Ensure timely remittance of payroll compliance contributions.
• Manage new employee PF and ESIC registrations.
• Monitor provident fund related activities.
• Maintain and reconcile compliance ledgers.
• Handle audits and inspections by authorities.
• Track claim statuses and resolve employee queries.
• Publish compliance reports for management review.
• Advise teams on implications of statutory changes.

Skills

Understanding of payroll compliances – PF, ESIC, PT, LWF

Coordination and communication skills

Analytical mindset

Attention to detail

Ability to manage multiple priorities

Integrity and confidentiality

Job description

Please note that the job will close at 12am on posting close date, so please submit your application prior to the close date.

Grade - 10

Job Summary

The Payroll Compliance Specialist is responsible for ensuring end-to-end statutory compliance for payroll activities across India. The role ensures accurate and timely adherence to all statutory regulations, audits, filings, payments, and documentation as mandated under central and state laws. The incumbent will work closely with internal and external stakeholders such as payroll teams, auditors, consultants, and statutory authorities to maintain 100% compliance across all operating locations.

Responsibilities

• Ensure timely remittance of monthly payroll compliance contributions.
• Manage new employee PF and ESIC registrations and exits through the portals.
• Monitor FORM11 and other provident fund related activities for all employees.
• Handle compliance for international workers, as applicable.
• Maintain and reconcile PF, ESIC, PT and LWF ledgers and ensure alignment with payroll data.
• Monitor changes in central and state laws and evaluate impact on payroll processes.
• Handle PF, ESIC, PT and LWF inspections, audits, and queries raised by the authorities.
• Prepare and maintain supporting documentation and reconciliations for inspections or internal/external audits.
• Liaise with the EPFO office, consultants, and internal stakeholders for issue resolution.
• Visit PF office for coordination with PF officials for employee queries and issue resolution.
• Check and action as appropriate on employees PF requests through employer portal.
• Track claim status and coordinate with EPFO for timely resolution of pending cases.
• Provide support for employee grievance handling related to PF matters.
• Prepare various documents such as covering letters, FORM3A, FORM5 and FORM10 for submission at PF office.
• Maintain accurate payroll compliance records and employee‑wise database.
• Publish periodic compliance reports, dashboards, and reconciliations for management review.
• Highlight discrepancies, risks, and propose corrective actions.
• Work with HR, Payroll Processing, Finance, and Legal teams on compliance issues and process improvements.
• Advise HR/payroll team on implications of statutory changes.
• Drive automation and digital record‑keeping to improve accuracy and efficiency.

Qualifications

• Strong understanding of payroll compliances – PF, ESIC, PT, LWF.
• Excellent coordination and communication skills for employee and authority interactions.
• Analytical mindset and attention to detail in reconciliation and documentation.
• Ability to manage multiple priorities and meet strict compliance deadlines.
• High integrity, confidentiality, and ownership in handling employee data.

Equal Opportunity Employer

FedEx is an equal opportunity/affirmative action employer and we are committed to a diverse, equitable, and inclusive workforce in which we enforce fair treatment, and provide growth opportunities for everyone. All qualified applicants will receive consideration for employment regardless of age, race, color, national origin, genetics, religion, gender, marital status, pregnancy (including childbirth or a related medical condition), physical or mental disability, or any other characteristic protected by applicable laws, regulations, and ordinances.