Payroll Executive

Idonneous Marketing Services; Mumbai; On-site; INR 1,500,000 - 2,100,000; Full time

Job summary

Idonneous Marketing Services in Mumbai is seeking a seasoned Payroll Specialist to manage end-to-end monthly payroll with strict timelines. You will ensure statutory compliance (PF, ESIC, PT, LWF, TDS, Bonus, and Gratuity) and coordinate with HR and Finance to validate payroll data.

The ideal candidate has a commerce/finance background, 25+ years of payroll processing experience for large teams, proficiency in MS Excel and payroll software/HRMS, and a sharp eye for accuracy and confidentiality.

Qualifications

• Graduate in Commerce/Finance/HR (MBA/PG preferred).
• 25 years of experience in payroll processing for medium to large organizations.
• Hands-on experience in processing payroll for 500+ employees will be an added advantage.
• Strong knowledge of Indian payroll laws, PF, ESIC, PT, LWF, TDS, Bonus, and Gratuity.
• Proficient in MS Excel (VLOOKUP, XLOOKUP, Pivot Tables, formulas) and payroll software/HRMS.
• Experience with end-to-end payroll processing and statutory compliance.
• Good analytical, numerical, and problem-solving skills.
• Excellent communication and stakeholder management abilities.
• High level of accuracy, confidentiality, and attention to detail.
• Ability to work under tight deadlines and manage multiple payroll cycles.

Responsibilities

• Process end-to-end monthly payroll accurately and within defined timelines.
• Ensure compliance with statutory regulations including PF, ESIC, PT, LWF, TDS, Bonus, and Gratuity.
• Prepare payroll inputs such as attendance, leave, incentives, reimbursements, overtime, and full & final settlements.
• Maintain employee salary records and payroll documentation.
• Coordinate with HR, Finance, and business teams to collect and validate payroll data.
• Process new joiners, exits, salary revisions, promotions, and other employee lifecycle changes.
• Generate payroll reports, MIS, salary registers, bank transfer files, and statutory reports.
• Handle employee payroll-related queries and resolve them within the agreed turnaround time.
• Manage statutory filings, challans, and returns as per applicable laws.
• Support payroll audits and ensure complete documentation and compliance.
• Reconcile payroll with finance records and ensure accurate salary disbursement.
• Stay updated with changes in labour laws, taxation, and payroll compliance.

Skills

MS Excel

Analytical skills

Attention to detail

Stakeholder management

Payroll software/HRMS

Education

Graduate in Commerce/Finance/HR

MBA/PG qualification preferred

Tools

Payroll software/HRMS

Job description

Role & Responsibilities

• Process end-to-end monthly payroll accurately and within defined timelines.
• Ensure compliance with statutory regulations including PF, ESIC, PT, LWF, TDS, Bonus, and Gratuity.
• Prepare payroll inputs such as attendance, leave, incentives, reimbursements, overtime, and full & final settlements.
• Maintain employee salary records and payroll documentation.
• Coordinate with HR, Finance, and business teams to collect and validate payroll data.
• Process new joiners, exits, salary revisions, promotions, and other employee lifecycle changes.
• Generate payroll reports, MIS, salary registers, bank transfer files, and statutory reports.
• Handle employee payroll-related queries and resolve them within the agreed turnaround time.
• Manage statutory filings, challans, and returns as per applicable laws.
• Support payroll audits and ensure complete documentation and compliance.
• Reconcile payroll with finance records and ensure accurate salary disbursement.
• Stay updated with changes in labour laws, taxation, and payroll compliance.

Preferred Candidate Profile

• Graduate in Commerce, Finance, HR, or a related discipline (MBA/PG qualification preferred).
• 25 years of experience in payroll processing for medium to large organizations.
• Hands-on experience in processing payroll for 500+ employees will be an added advantage.
• Strong knowledge of Indian payroll laws, PF, ESIC, PT, LWF, TDS, Bonus, and Gratuity.
• Proficient in MS Excel (VLOOKUP, XLOOKUP, Pivot Tables, formulas) and payroll software/HRMS.
• Experience with end-to-end payroll processing and statutory compliance.
• Good analytical, numerical, and problem-solving skills.
• Excellent communication and stakeholder management abilities.
• High level of accuracy, confidentiality, and attention to detail.
• Ability to work under tight deadlines and manage multiple payroll cycles.