Payroll Executive DM/ Manager-HR

Kotak Mahindra Bank; Mumbai; On-site; INR 700,000 - 1,100,000; Full time

Job summary

Kotak Mahindra Bank is seeking an experienced Payroll Executive in Mumbai to manage end-to-end payroll for 15,000+ employees. The role requires deep knowledge of payroll regulations, income tax, and labour laws, with drive for process automation.

The ideal candidate has 5+ years of hands-on payroll experience, excels in data accuracy, and can coordinate with multiple stakeholders to ensure timely salary processing and compliant payroll operations.

Qualifications

• 5+ years of hands-on experience in end-to-end payroll processing for a large workforce.
• Strong knowledge of payroll regulations, income tax, labour laws, and payroll systems.
• Exposure to HRMS implementation, payroll migration, and process automation projects.

Responsibilities

• Manage end-to-end monthly payroll processing for 15,000+ employees.
• Validate payroll inputs including new joiners, exits, salary revisions, incentives, reimbursements, and deductions.
• Ensure timely salary disbursement and generation of payroll reports.
• Coordinate with vendors and internal stakeholders and maintain payroll records.
• Prepare MIS reports, payroll analytics, and management dashboards.

Skills

Payroll processing

Statutory compliance

Advanced Excel

Data analysis

Communication

Attention to detail

Education

B.Com

MBA/PGDM in HR

Payroll certification

Tools

HRMS

Job description

Job Summary

We are seeking an experienced Payroll Executive with 5+ years of hands‑on experience in end‑to‑end payroll processing of 15000+ Employees, statutory compliance, employee query management, and payroll reconciliations. The candidate should possess strong knowledge of payroll regulations, income tax, labour laws, and payroll systems to ensure accurate and timely salary processing. Exposure to HRMS implementation, payroll migration, and process automation projects.

Key Responsibilities

Payroll Processing

• Manage end-to-end monthly payroll processing for employees.
• Validate payroll inputs including new joiners, exits, salary revisions, incentives, reimbursements, and deductions.
• Ensure timely salary disbursement and generation of payroll reports.
• Manage Company Car Profile
• Coordinate with Vendors and Internal Stakeholders.
• Maintain payroll records and employee master data.
• Prepare MIS reports, payroll analytics, and management dashboards.
• Reconcile payroll data with Finance and Accounts teams.
• Ensure accuracy of CTC structures and payroll components.
• Resolve employee queries related to salary, Leave & Attendance, taxation, benefits, and deductions.

Audit & Controls

• Support internal and external payroll audits.
• Ensure payroll process compliance with company policies and statutory requirements.
• Maintain confidentiality and data security of employee payroll information.

Key Competencies

• Attention to Detail
• Data Accuracy
• Stakeholder Management
• Confidentiality & Integrity
• Process Improvement
• Compliance Orientation
• Time Management

Required Skills

• Strong understanding of payroll processing and statutory compliance.
• Knowledge of PF, ESIC, PT, LWF, Income Tax, and labour laws.
• Advanced Microsoft Excel skills (VLOOKUP, XLOOKUP, SUMIFS, Pivot Tables).
• Strong analytical, communication, and problem-solving skills.
• Ability to handle large employee volumes and strict payroll timelines.

Educational Qualification

• Bachelor's Degree in Commerce.
• MBA/PGDM in HR is preferred.
• Payroll or HR certification will be an added advantage.