Payroll Executive and Accountant

PCS Management Consultancy Lucknow; Lucknow; On-site; INR 350,000 - 600,000; Full time

Job summary

PCS Management Consultancy Lucknow is seeking a Payroll & Administration professional to manage end-to-end payroll, attendance, leaves, and HRMS integration. You will ensure compliance with PF/ESIC, tax laws, and company policies while maintaining staff records and payroll reports.

The role requires 3–5 years of payroll experience, proficiency in Tally, and strong attention to detail. Collaboration with Accounts and HR teams is essential, along with vendor and office administration duties.

Qualifications

• Specialization in HR & Finance with 3–5 years of experience.
• Hands-on payroll processing experience.
• Proficiency in Tally and payroll software.
• Knowledge of PF & ESIC compliance and tax laws.
• Strong attention to detail and data confidentiality.
• Good written and verbal communication skills.

Responsibilities

• Handle end-to-end payroll processing and administration.
• Calculate and verify salaries, benefits, and deductions per policy and legal rules.
• Create and maintain staff files and letters in the personal file.
• Process travelling allowance bills every 15 days and submit to accounts.
• Ensure accurate data entry of payroll and attendance for precise records.
• Maintain budgeting, forecasting, and monthly MIS for Administration.
• Respond to employee payroll inquiries and provide timely support.
• Generate payroll reports and tax reports for management.
• Ensure compliance deadlines for PF & ESIC; conduct payroll audits.
• Assist in payroll system upgrades and implementation as needed.
• Participate in process improvements for Payroll & Administration.
• Issue Offer, Appointment, Increment, Relieving and Experience letters.
• Process full & final settlements after exit interviews.
• Build positive relationships with employees and stay updated on regulations.
• Calculate annual leave and leave loading; manage leave entitlements.

Skills

Payroll processing

Tally

Confidentiality

Payroll laws

Record keeping

Communication

Attention to detail

Tools

HRMS

Job description

Payroll & - Job Description

Roles and Responsibilities :-

• Handling end-to-end payroll processing and administration.
• Calculating and verifying employee salaries, benefits, and deductions in accordance with company policies, employment contracts, and legal regulations.
• Creating &maintaining staff personal files along with maintaining a hard copy of all letters in personal file.
• Process Travelling allowance bills every 15 days and clearing & submitting the bills to accounts department on timely basis.
• Ensuring timely and accurate data entry of payroll information, including employee details and attendance records, to maintain precise payroll records.
• Maintaining Budgeting & Forecasting sheet and monthly MIS for Administration.
• Responding promptly to employee enquiries and concerns regarding their payroll.
• Generating payroll reports, such as payroll summaries, tax reports.
• Submissions to ensure compliance deadlines for PF & ESIC.
• Conducting regular audits and verifications of payroll data to identify and rectify any inaccuracies and discrepancies.
• Supporting the implementation and integration of new payroll systems or upgrades as per minimum wages.
• Participating in process improvement initiatives for Payroll &Administration.
• Issuing Offer Letter, Appointment Letter, Increment letter, Relieving & Experience Letter.
• Initiating for Full & Final settlement after Exit Interview by Senior HR Manager.
• Building and maintaining positive relationships with employees.
• Staying updated with the latest payroll regulations, tax laws, and labor standards.
• Calculation of all annual leave and leave loading to be paid at the end of the calendar year
• Calculation of staff leave entitlements, including long service leave, as required.
• Sometimes working on Tally if needed ,
• Initiating payments on instruction of Director Sir.
• Later on effectively manage our Internal HRMS Payroll Software.
• Maintaining Vendor & Purchase List.
• Maintaining all office asset lists.
• Maintaining Office Stock like Stationary, Rim, Cartridge any other.
• Managing Coordination with Vendor and Office Pantry Boy, Office Boy.
• If required need to travel for official work.
• Managing all other Administrative work.
• Managing any additional task assigned.
• Initiating Timely Vendor Payments.
• Arranging for Employee Engagement & any festival celebration activities.

Key Requirements

• Specialization in HR & Finance with minimum 3yrs to 5 yrs. of Experience.
• Possess practical experience in payroll processing and administration& Tally (preferred)
• Possess excellent attention to detail for accurate payroll management and support.
• Well-versed in payroll laws, regulations, and compliance requirements along with labour compliances
• Proficient in using payroll software and tools to process payroll efficiently, generate reports, and manage records.
• Experience in maintaining confidentiality and professionalism when handling sensitive data.
• Should have strong problem-solving skills.
• Should possess strong written and verbal communication skillsRole & responsibilities

Preferred candidate profile