Payroll Executive or HR Executive

RGBSI; Bengaluru; On-site; INR 400,000 - 700,000; Full time

Job summary

RGBSI is seeking a skilled Payroll professional in Bengaluru to manage end-to-end monthly payroll processing and ensure compliance with Indian labour laws. You will collect inputs, validate data, and liaise with Finance for salary transfers and payroll accounting.

The role requires strong Excel skills, experience with HRMS systems such as Keka/SAP/GreytHR, and a proactive approach to resolving payroll and compliance issues.

Qualifications

• End-to-end payroll processing expertise.
• Knowledge of PF, ESIC, PT, LWF, Bonus, Gratuity, TDS.
• Understanding Indian labour laws and payroll regulations.
• Experience with PF/ESIC grievance handling.
• Proficient in payroll software and HRMS (Keka/SAP/GreytHR).
• Strong MS Excel and payroll data handling.
• Strong communication and problem-solving skills.
• Ability to handle multiple tasks and meet deadlines.

Responsibilities

• Manage end-to-end monthly payroll processing accurately.
• Collect and validate payroll inputs such as attendance, leave, overtime, incentives, reimbursements, arrears, and settlements.
• Ensure timely salary processing and payroll reconciliation.
• Prepare payroll reports, salary registers, payslips, and MIS reports.
• Coordinate with the Finance team for salary transfer and payroll accounting.
• Maintain employee records and statutory documents; ensure confidentiality.

Skills

End-to-end payroll processing

Labour law knowledge

Analytical & problem-solving

Multitasking & time management

Communication

Tools

Keka

SAP

GreytHR

MS Excel

Job description

Payroll Management

• Manage end-to-end monthly payroll processing accurately.
• Collect and validate payroll inputs such as attendance, leave, overtime, incentives, reimbursements, arrears, and full and final settlements.
• Ensure timely salary processing and payroll reconciliation.
• Prepare payroll reports, salary registers, payslips, and MIS reports.
• Coordinate with the Finance team for salary transfer and payroll accounting.

Statutory Compliance

• Ensure compliance with labour laws and statutory requirements.
• Handle PF, ESIC, Professional Tax, Labour Welfare Fund, Bonus, Gratuity, and TDS activities.
• Prepare and submit monthly, quarterly, and annual statutory returns on time.
• Support statutory inspections, audits, notices, and compliance documentation.
• Maintain statutory registers and records as per legal requirements.
• Coordinate with government authorities when required.

PF & ESIC Grievance Handling/Ticket Resolving

• Resolve employee queries related to PF and ESIC.
• Handle PF transfer, withdrawal, UAN activation, KYC update, pension query, and claim processing.
• Support employees with ESIC registration, dispensary change, and benefit claims.
• Coordinate with EPFO and ESIC offices for timely grievance resolution.

Employee Support

• Respond to employee payroll queries promptly.
• Explain salary structure, statutory deductions, and payslip details.
• Ensure timely resolution of payroll and compliance issues.

Compliance & Documentation

• Maintain employee records and statutory documents.
• Prepare payroll and compliance MIS reports for management.
• Provide documents required for internal and external audits.
• Maintain confidentiality and accuracy of payroll and employee data.

Other Responsibilities

• Support employee onboarding and exit activities related to payroll and compliance.
• Coordinate with HR Operations and Finance teams for payroll activities.
• Stay updated on labour law and payroll compliance changes.
• Participate in payroll and compliance process improvement initiatives.
• Perform additional HR compliance responsibilities assigned by the reporting manager.

Timesheet & Attendance Management

• Maintain the monthly attendance tracker for all employees.
• Collect attendance data from internal teams and client locations.
• Obtain approved timesheets from Client Managers, Project Managers, and Business Heads before payroll cutoff.
• Verify attendance, leave, overtime, holidays, weekly offs, shift allowances, and regularization requests before payroll processing.
• Ensure timely submission and approval of timesheets to avoid payroll delays.
• Coordinate with HRBPs, Delivery Managers, and Client SPOCs to resolve attendance discrepancies.
• Monitor payroll cutoff timelines and follow up for pending attendance inputs.
• Maintain records of approved attendance and timesheets for audit and compliance purposes.
• Escalate delayed timesheet approvals to the concerned stakeholders.
• Prepare monthly attendance reconciliation and variance reports when required.
• Ensure compliance with company attendance policy and client timesheet requirements.

Required Skills

• Good knowledge of end-to-end payroll processing.
• Knowledge of PF, ESIC, PT, LWF, Bonus, Gratuity, TDS, and statutory compliance.
• Understanding of Indian labour laws and payroll regulations.
• Experience in PF and ESIC grievance handling.
• Hands-on experience in payroll software and HRMS such as Keka, SAP, GreytHR, or similar systems.
• Good knowledge of MS Excel and payroll data handling.
• Strong analytical, communication, and problem-solving skills.
• Ability to handle multiple tasks and meet deadlines.