Payroll Manager

Coffee Day Global; Bengaluru; On-site; INR 600,000 - 900,000; Full time

Job summary

Coffee Day Global in Bengaluru is seeking an experienced payroll specialist to manage end-to-end payroll processing for employees, ensuring timely salary disbursement and accurate master data in the HRMS. You will handle annual salary revisions, F&F settlements, tax declarations, and compliance with Wage Code and related acts, coordinating with Finance and Tax teams.

The role requires strong Excel skills, confidential data handling, and prior experience with large multi-location payroll

Qualifications

• Proven experience in end-to-end payroll processing and compliance.
• Hands-on knowledge of statutory deductions, taxes, and data accuracy.
• Experience with HRMS tools and large multi-location payrolls.

Responsibilities

• Manage end-to-end payroll processing for employees and timely salary disbursement.
• Handle onboarding and maintain master data in the HRMS.
• Process salary revisions, increments, F&F, and CTC restructuring.
• Prepare CTC breakups, salary calculators, and MIS reports.
• Ensure compliance with Wage Code and labour laws; coordinate with Finance.
• Administer payroll dashboards and tax declarations for year-end processing.
• Maintain confidential payroll data and employee records; perform audits.

Skills

End-to-end payroll processing

Statutory compliance

F&F settlements & reconciliations

Adrenalin HRMS

Wage Code & labour laws

Income tax & Form 16

Excel (Pivot / XLOOKUP)

Analytical thinking

Confidential payroll data handling

Large headcount payroll experience

Job description

Required Skills

• Strong knowledge of end-to-end payroll processing and HRMS tools.
• Expertise in statutory compliance (PF, ESI, PT, LWF, TDS, and Income Tax).
• Experience in Full & Final settlements and payroll reconciliations.
• Hands-on experience with Adrenalin HRMS (preferred).
• Good understanding of the Wage Code, Minimum Wages, labour laws, and payroll statutory compliance.
• Experience in quarterly and annual income tax processes, Form 16 administration, and year-end payroll activities.
• Proficiency in Microsoft Excel (Pivot Tables, XLOOKUP/VLOOKUP, advanced formulas, and MIS reporting).
• Strong analytical, problem-solving, and communication skills.
• Ability to maintain confidentiality while handling payroll and employee data.
• 48 years of experience in Payroll, HR Operations, Compensation & Benefits and Statutory Compliance.
• Experience managing payroll for large employee headcounts and multi-location operations is preferred

Below is the Job Description

• Manage end-to-end payroll processing for employees, ensuring timely and accurate salary disbursement.
• Handle employee onboarding and maintain employee master data in the HRMS.
• Manage annual salary revisions, increments, promotions, arrears, and CTC restructuring.
• Prepare CTC breakups and salary calculators for new hires and internal movements.
• Process Full & Final (F&F) settlements, including leave encashment, gratuity, notice pay recovery, and statutory deductions.
• Maintain employee medical insurance records and coordinate insurance enrolment and claims.
• Generate salary bank transfer files and maintain payroll payment trackers.
• Create and maintain ESI IP registrations, PF UAN mapping, and employee statutory records.
• Ensure compliance with the Wage Code, Minimum Wages Act, Shops & Establishments Act, Payment of Wages Act, EPF Act, ESI Act, Professional Tax, Labour Welfare Fund (LWF),Filing returns and other applicable labour laws.
• Prepare MIS reports, payroll dashboards, and management reports with actionable insights.
• Administer Adrenalin HRMS, including payroll, attendance, leave management, employee records, and HR workflows.
• Coordinate with Finance, Operations, Business, and Taxation teams to resolve payroll, compliance, and employee-related queries.
• Perform payroll audits, reconciliations, and ensure data accuracy before payroll closure.
• Maintain payroll documentation and ensure compliance with internal policies and statutory requirements.
• Prepare Annexure I and Annexure II data during the financial year-end to facilitate employee income tax return processing and statutory reporting.
• Verify employee tax declarations, exemptions, and investment proofs for accurate TDS computation.