PA To CoE head and Data Analyst

Cyient; Pune District; On-site; INR 300,000 - 550,000; Full time

Job summary

Cyient in Pune, India seeks a detail-oriented Technical Office Assistant to support daily technical and administrative tasks, ensuring smooth coordination across teams. You will assist senior management with documentation, scheduling, data management, and office operations.

The role emphasizes organized documentation, cross-functional collaboration, and timely reporting using MS Office tools, while maintaining confidentiality and adherence to quality procedures.

Qualifications

• Diploma or Bachelor’s degree in a related field.
• 2–5 years of experience in office administration or coordination.
• Proficiency in MS Office (Excel, Word, PowerPoint, Outlook).
• Good understanding of technical documentation and reporting.

Responsibilities

• Provide administrative and technical support to Senior Manager and technical teams.
• Prepare, maintain, and organize technical documents, reports, presentations, and records.
• Coordinate meetings, prepare MOM, and track action items.
• Support project documentation, schedules, and status reporting.
• Manage engineering files, drawings, specifications, and databases.
• Coordinate with internal departments, suppliers, and customers for information exchange.
• Maintain document control as per company standards and procedures.
• Assist in procurement follow-up, inventory tracking, and office coordination activities.
• Prepare Excel reports, dashboards, and presentations using MS Office tools.
• Maintain confidentiality of technical and business information.
• Support audit, compliance, and quality documentation activities as required.

Skills

MS Office proficiency

Documentation & reporting

Communication skills

Organizational skills

Education

Diploma / Bachelor’s degree in Engineering, Science, Business Administration, or related field

Tools

ERP systems

Document control tools

Job description

Key Responsibilities

• Provide administrative and technical support to Senior Manager and technical teams.
• Prepare, maintain, and organize technical documents, reports, presentations, and records.
• Coordinate meetings, prepare MOM (Minutes of Meeting), and track action items.
• Support project documentation, schedules, and status reporting.
• Manage engineering files, drawings, specifications, and databases.
• Coordinate with internal departments, suppliers, and customers for technical information exchange.
• Maintain document control as per company standards and procedures.
• Assist in procurement follow-up, inventory tracking, and office coordination activities.
• Prepare Excel reports, dashboards, and presentations using MS Office tools.
• Maintain confidentiality of technical and business information.
• Support audit, compliance, and quality documentation activities as required.

Required Qualifications

• Diploma / Bachelor’s Degree in Engineering, Science, Business Administration, or related field.
• 2–5 years of experience in office administration or technical coordination role.
• Proficiency in MS Office (Excel, Word, PowerPoint, Outlook).
• Good understanding of technical documentation and reporting.
• Strong communication and organizational skills.
• Ability to work in a fast-paced and cross-functional environment.

Preferred Skills

• Experience in manufacturing, engineering, medical devices, electronics, or industrial environment.
• Knowledge of ERP systems and document control processes.
• Basic understanding of project management activities.
• Strong analytical and multitasking abilities.

Key Competencies

• Attention to Detail
• Documentation Management
• Communication Skills
• Time Management
• Coordination & Follow-up
• Problem Solving
• Professionalism & Confidentiality

Roles and Responsibilities

We are seeking a detail-oriented and proactive Technical Office Assistant to support daily technical, administrative, and coordination activities within the organization. The candidate will assist senior management and engineering/project teams in documentation, reporting, scheduling, data management, and office coordination to ensure smooth execution of technical and operational activities.