Engineering Administrator

Algihaz Marine; India; On-site; INR 500,000 - 700,000; Full time

Job summary

Algihaz Marine in India is seeking an Engineering Administrator to provide essential administrative and documentation support to the engineering team. The role involves maintaining project documentation and facilitating communication within the department.

The ideal candidate will have a Bachelor’s degree in engineering or a related field and at least 3 years of experience in engineering administration. Skills in MS Office and strong organizational capabilities are required.

Qualifications

• Minimum 3 years of experience in engineering administration or project documentation.
• Proficiency in MS Office and document management systems required.

Responsibilities

• Maintain and manage engineering documents and records.
• Support engineers in preparing reports and presentations.
• Coordinate with teams regarding documentation requirements.
• Ensure timely submission of engineering deliverables to stakeholders.

Skills

Knowledge of engineering documentation standards and project procedures

Ability to manage filing systems, document control, and reporting

Proficiency in office software and document management tools

Excellent communication and interpersonal skills

Strong organizational and multitasking abilities

Education

Bachelor’s degree in engineering or Business Administration

Diploma or certificate in office administration

Tools

MS Office (Word, Excel, PowerPoint, Outlook)

Document management systems (e.g., SharePoint, EDM)

Job description

Role Summary

The Engineering Administrator provides administrative, documentation, and coordination support to the engineering team. This role ensures smooth workflow within the department, maintains accurate records, and supports engineers in day‑to‑day tasks. The Engineering Administrator plays a key role in maintaining project documentation, facilitating communication, and supporting engineering operations.

Key Responsibilities

• Maintain and manage engineering documents, drawings, and records in accordance with company procedures.
• Support engineers in preparing reports, presentations, and correspondence.
• Coordinate with procurement, QA/QC, and project teams regarding documentation requirements.
• Ensure timely submission of engineering deliverables to clients and internal stakeholders.
• Assist in project scheduling, meeting coordination, and tracking of action items.
• Organize and maintain project filing systems, both electronic and hard copy.
• Monitor compliance with internal engineering procedures, codes, and standards.
• Support preparation of engineering progress reports and documentation for audits.
• Provide general administrative support to engineering staff, including travel arrangements and office logistics.

Education & Qualifications

• Bachelor’s degree in engineering, Business Administration, or related field preferred.
• Diploma or certificate in office administration is acceptable with relevant experience.
• Minimum 3 years of experience in engineering administration, project documentation, or office management.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and document management systems (e.g., SharePoint, EDM).

Skills & Competencies

• Knowledge of engineering documentation standards and project procedures.
• Ability to manage filing systems, document control, and reporting.
• Basic understanding of engineering processes and project workflow.
• Proficiency in office software and document management tools.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Attention to detail and accuracy in documentation.
• Ability to work independently and collaboratively.
• Proactive problem‑solving and task management skills.

Responsibilities

• Project Initiation: Set up filing systems, track initial deliverables.
• Design / Engineering: Maintain drawings, revisions, and technical documentation.
• Procurement & Construction: Coordinate submittals, approvals, and documentation control.
• Commissioning / Handover: Ensure completion and archiving of all engineering documentation.
• Reporting & Meetings: Prepare minutes, action items, and status reports.