Operations Intern

Zycus; Bengaluru; On-site; INR 167,000 - 279,000; Full time

Job summary

Zycus is seeking an enthusiastic HR Operations Intern to join our Human Resources team in Bengaluru. This role offers hands-on exposure to core HR operations, including the employee lifecycle, vendor coordination, and an overview of payroll and statutory compliance.

The ideal candidate is comfortable working with data, has strong Excel skills, uses AI tools to work faster and smarter, and is eager to learn and take ownership of tasks.

Qualifications

• 0–1 year of experience or recent graduate in HR preferred
• Experience building dashboards and automating processes or reports
• Strong Excel skills and comfortable working with data
• Hands-on experience with Generative AI tools such as ChatGPT, Claude, Microsoft Copilot, and Gemini
• Basic understanding of payroll and Indian labor law compliance

Responsibilities

• Coordinate onboarding pre-joining formalities including document collection, verification and offer letter tracking
• Support onboarding through induction scheduling and welcome communications
• Maintain accurate employee records in HRMS and personnel files
• Manage exit formalities including resignation tracking and clearance/no-dues coordination
• Prepare relieving and experience letters and support full & final settlement documentation
• Coordinate with HR vendors such as background verification agencies, payroll partners, insurance providers and staffing agencies
• Track vendor deliverables and timelines and assist with invoice verification and processing
• Maintain vendor trackers, contracts and service-level records
• Assist with collecting monthly payroll inputs (attendance, leave, new joiners, exits, reimbursements, deductions)
• Gain exposure to statutory compliance such as PF, ESIC, Professional Tax, LWF, TDS, gratuity and bonus
• Resolve basic employee payroll queries
• Identify repetitive manual tasks and help automate them using AI and other tools
• Prepare HR reports, trackers and documentation as needed

Job description

We are looking for an enthusiastic and detail-oriented HR Operations Intern to join our Human Resources team. This role offers hands-on exposure to core HR operations, including the employee lifecycle, vendor coordination, and an overview of payroll and statutory compliance.

The ideal candidate is comfortable working with data, has strong Excel skills, uses AI tools to work faster and smarter, and is eager to learn and take ownership of tasks.

Key Responsibilities

Onboarding

• Coordinate pre-joining formalities, including document collection, verification, and offer/appointment letter tracking.
• Support onboarding through induction scheduling and welcome communication.
• Maintain accurate employee records in the HRMS and personnel files.

Offboarding

• Manage exit formalities, including resignation tracking and clearance/no-dues coordination.
• Help prepare relieving and experience letters and support full & final (F&F) settlement documentation.
• Coordinate with HR vendors such as background verification agencies, payroll partners, insurance providers, and staffing agencies.
• Track vendor deliverables and timelines and help with invoice verification and processing.
• Maintain vendor trackers, contracts, and service-level records.

Payroll & Statutory Compliance (Overview)

• Assist with collecting monthly payroll inputs: attendance, leave, new joiners, exits, reimbursements, and deductions.
• Gain exposure to statutory compliance such as PF, ESIC, Professional Tax, LWF, TDS, gratuity, and bonus.
• Resolve basic employee payroll queries.

Reporting & Automation

• Identify repetitive manual tasks and help automate them using AI and other tools.
• Prepare HR reports, trackers, and documentation as needed.

What We’re Looking For

• 0–1 year of experience, or a recent graduate (MBA/BBA in HR preferred) looking to start a career in HR Operations.
• Experience building dashboards and automating processes or reports.
• Hands-on experience with Generative AI tools such as ChatGPT, Claude, Microsoft Copilot, and Gemini to speed up data analysis, automate report preparation, generate formulas, and support research.
• Basic understanding of, or strong interest in, payroll and Indian labor law compliance.
• Strong attention to detail and accuracy with data.
• Good verbal and written communication skills.
• Ability to handle confidential information with discretion.
• Ability to multitask and meet deadlines.
• A proactive approach and a positive attitude.

What You Will Learn

• End-to-end employee lifecycle management, from onboarding to exit.
• Payroll processing fundamentals and statutory compliance in India.
• Vendor coordination and management.
• HR analytics, dashboarding, and MIS reporting.
• Using AI and automation to improve HR processes.
• HRMS and payroll tools.
• Professional communication and stakeholder management.