Operations Executive

Trzy Innovationz; Mumbai; On-site; INR 334,800 - 558,000; Full time

Job summary

A creative marketing and events agency in Mumbai is hiring an Operations & Costing Executive. This role involves managing event costing, vendor coordination, and financial reconciliation. Ideal candidates should have a Bachelor's degree and 2–4 years of relevant experience, with strong skills in Excel and communication. The position offers a full-time contract in a dynamic environment.

Qualifications

• 2–4 years of experience in event operations, costing, or finance coordination.
• Strong knowledge of cost-tracking tools.
• High attention to detail and accuracy.

Responsibilities

• Prepare detailed event cost sheets based on client briefs.
• Liaise with vendors for quotes and service delivery.
• Ensure all event bills are verified and matched with budgets.
• Assist in logistics planning when needed.

Skills

Event operations

Costing

Financial management

Vendor coordination

MS Excel / Google Sheets

Communication skills

Education

Bachelor's degree in Commerce, Business Administration, or Event Management

Job description

Job Title: Operations & Costing Executive

Location: Mumbai, India

Company: Trzy

Department: Events & Operations

About Trzy

Trzy is a creative marketing and events agency that brings ideas to life through immersive experiences. From corporate events and brand activations to large-scale productions, we combine creative vision with operational precision to deliver seamless and impactful events.

Overview

The Operations & Costing Executive will play a key role in the backend planning and financial management of Trzy’s events. This position involves preparing detailed costings, coordinating with vendors and internal teams, managing purchase orders, and ensuring accurate billing and reconciliation post-event.

You’ll be at the center of every project’s operational and financial backbone — ensuring every rupee and resource is well spent.

Responsibilities

• Event Costing & Budgeting: Prepare detailed event cost sheets based on client briefs and internal creative plans.
• Assist the operations team in optimizing budgets and ensuring cost-effectiveness.
• Track actual spends versus approved budgets for every event.
• Vendor Coordination: Liaise with vendors and suppliers for quotes, negotiations, and timely service delivery.
• Maintain an updated vendor database with rate cards and service quality records.
• Follow up with vendors for invoices, payments, and required documentation.
• Billing & Reconciliation: Ensure all event bills are received, verified, and matched with approved budgets.
• Coordinate with the accounts team for timely reconciliation of costs.
• Maintain cost summaries and reports for post-event analysis.
• Operational Support: Assist senior operations managers in on-ground logistics planning when needed.
• Support in procurement, vendor contracts, and compliance documentation.

Required Skills & Qualifications

• Bachelor’s degree in Commerce, Business Administration, or Event Management.
• 2–4 years of experience in event operations, costing, or finance coordination (agency experience preferred).
• Strong knowledge of MS Excel / Google Sheets and cost-tracking tools.
• Excellent communication and negotiation skills.
• High attention to detail, accuracy, and accountability.

Preferred Attributes

• Proactive, organized, and deadline-oriented.
• Ability to multitask across multiple projects.
• A team player with strong ownership and integrity.
• Comfortable working in a fast-paced event agency environment.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Management and Manufacturing
• Events Services