Operations & Administration Executive

Agnitio Solutions; Surajpur; On-site; INR 300,000 - 540,000; Full time

Job summary

Agnitio Solutions is seeking a proactive Operations & Administration Executive to support office administration, sales coordination, procurement, vendor management, and day-to-day business operations. This role is ideal for candidates with 02 years of experience who are eager to learn and contribute across multiple business functions.

You will manage records, coordinate meetings, assist in onboarding, handle quotations, CRM updates, supplier communications, and MIS reporting to keep operations

Qualifications

• Strong communication and organizational skills.
• Proficiency in MS Excel, Word, Outlook, and email.
• Ability to multitask and coordinate with multiple stakeholders.
• Good follow-up and problem-solving skills.
• Positive attitude and willingness to learn.

Responsibilities

• Office Administration: Manage daily office administration and facilities; maintain records and documentation; coordinate meetings, couriers, travel, and logistics; support onboarding tasks.
• Sales Coordination & Client Engagement: Prepare quotations; follow up to convert inquiries; coordinate pricing, deliveries, and order status; maintain customer records and CRM.
• Procurement & Vendor Management: Identify and evaluate suppliers; obtain quotations; negotiate pricing and delivery timelines; maintain supplier database and purchase records.
• Marketing & Business Support: Support email campaigns and promotional activities; assist in lead generation and marketing databases.
• Documentation & Compliance: Maintain quotations, invoices, purchase orders, COAs, and compliance records; ensure proper filing.
• Operations & Process Management: Prepare MIS reports; coordinate with internal teams; track inquiries, quotations, procurement, and pending tasks.

Skills

Communication

Organizational skills

MS Office

Multitasking

Problem-solving

Willingness to learn

Education

Bachelor's degree in Business Administration, Commerce, Pharmacy, Chemistry, Life Sciences, or related field

Job description

Role & responsibilities

Role Overview

We are seeking a proactive and detail-oriented Operations & Administration Executive to support office administration, sales coordination, procurement, vendor management, customer communication, documentation, and day-to-day business operations. This role is ideal for candidates with 02 years of experience who are eager to learn and contribute across multiple business functions.

Key Responsibilities

1. Office Administration

• Manage daily office administration and office facilities.
• Maintain office records, files, inventory, and documentation.
• Coordinate meetings, couriers, travel, and office logistics.
• Support employee onboarding documentation and administrative tasks.

2. Sales Coordination & Client Engagement

• Prepare quotations and follow up to convert inquiries into orders.
• Coordinate with customers regarding pricing, deliveries, and order status.
• Maintain customer records and CRM.
• Support repeat business through regular follow-ups.

3. Procurement & Vendor Management

• Identify and evaluate suppliers.
• Obtain quotations and negotiate pricing and delivery timelines.
• Maintain supplier database and purchase records.
• Coordinate purchase orders and vendor communication.

4. Marketing & Business Support

• Support email campaigns and promotional activities.
• Assist in lead generation and maintain marketing databases.

5. Documentation & Compliance

• Maintain quotations, invoices, purchase orders, COAs, and compliance records.
• Ensure proper filing and documentation.

6. Operations & Process Management

• Prepare MIS reports.
• Coordinate with internal teams for smooth execution.
• Track inquiries, quotations, procurement, and pending tasks.

Preferred candidate profile

Key Skills & Requirements

• Strong communication and organizational skills
• Proficiency in MS Excel, Word, Outlook, and email
• Ability to multitask and coordinate with multiple stakeholders
• Good follow-up and problem-solving skills
• Positive attitude and willingness to learn

Preferred Qualifications

• Bachelor's degree in Business Administration, Commerce, Pharmacy, Chemistry, Life Sciences, or related field.
• 02 years of experience. Freshers are welcome to apply.

Key Performance Indicators (KPIs)

• Administrative efficiency
• Quotation response time
• Vendor database quality
• Customer follow-up effectiveness
• Documentation accuracy
• Operational support and reporting