Admin/operation (Front Desk) - Female

Webvillee Community; Indore District; On-site; INR 420,000 - 640,000; Full time

Benefits offered by this job

Health Insurance

Paid Time Off

Provident Fund

Job summary

Webvillee Community is seeking an proactive Admin & Operations Executive to oversee end-to-end administrative and facility functions at the corporate office in Indore. The role emphasizes cost control, workplace safety, and effective coordination with internal teams, vendors, and service partners.

The ideal candidate will have solid administrative and coordination skills, a cost-conscious mindset, and the ability to manage multiple operational requirements in a fast-paced environment.

Qualifications

• Graduate in any discipline.
• MBA / PG Diploma in Management will be an added advantage.
• 3–4 years of experience in Administration, Facilities, Office Management, or Operations.
• Experience handling corporate and multi-location operations will be preferred.

Responsibilities

• Manage day-to-day administration and facility operations of the office.
• Coordinate office maintenance, housekeeping, security, pantry, utilities, and other facility requirements.
• Handle vendor management, including vendor identification, negotiation, service coordination, and SLA monitoring.
• Monitor and control administrative and facility-related expenses.
• Coordinate employee travel, accommodation, transportation, and other logistics requirements.
• Manage travel and administrative reimbursements and ensure timely processing.
• Maintain records of office assets, equipment, inventory, and consumables.
• Ensure proper asset allocation, tracking, and periodic verification.
• Coordinate with HR, Finance, Operations, IT, and other departments for administrative requirements.
• Manage office supplies, stationery, pantry requirements, and other operational inventories.
• Ensure workplace hygiene, safety, and housekeeping standards are consistently maintained.
• Handle multiple office/location-related administrative activities, if required.
• Prepare basic MIS reports related to administration, expenses, vendors, assets, and facility operations.
• Identify operational gaps and proactively implement solutions to improve efficiency and reduce costs.
• Support audits, compliance requirements, and documentation related to administration and assets.
• Handle urgent administrative and operational issues and ensure timely resolution.

Skills

Administration

Facilities management

Vendor management

Coordination

Cost control

Multitasking

Education

Bachelor's degree

MBA / PG Diploma in Management

Tools

MS Excel

Google Sheets

MIS reporting

Job description

Founded in 2011, Webvillee specializes in delivering enterprise-grade software solutions that drive digital transformation. With expertise in design, innovation, and engineering, we provide scalable, long-term solutions tailored to enhance operational efficiency and customer experiences. Our proficiency in integrating advanced technologies, including cloud solutions and ERP/CRM systems, combined with our status as Salesforce and SAP-certified partner, ensures seamless operation efficiency . We allow businesses to focus on growth and strategy while we manage their technical complexities and improve the operation efficiencies.

About Us

Founded in 2011, Webvillee specializes in delivering enterprise-grade software solutions that drive digital transformation. With expertise in design, innovation, and engineering, we provide scalable, long-term solutions tailored to enhance operational efficiency and customer experiences. Our proficiency in integrating advanced technologies, including cloud solutions and ERP/CRM systems, combined with our status as Salesforce and SAP-certified partner, ensures seamless operation efficiency . We allow businesses to focus on growth and strategy while we manage their technical complexities and improve the operation efficiencies.

About The Role

We are looking for a proactive and organised Admin & Operations Executive / Admin Officer to manage end-to-end administrative and facility operations across the corporate office. The role will be responsible for ensuring smooth day-to-day functioning, cost control, workplace safety, and efficient coordination with internal teams, vendors, and external service partners. The ideal candidate should have strong administrative and coordination skills, a cost‑conscious mindset, and the ability to handle multiple operational requirements in a fast‑paced environment.

Key Responsibilities

• Manage day-to-day administration and facility operations of the office.
• Coordinate office maintenance, housekeeping, security, pantry, utilities, and other facility requirements.
• Handle vendor management, including vendor identification, negotiation, service coordination, and SLA monitoring.
• Monitor and control administrative and facility-related expenses.
• Coordinate employee travel, accommodation, transportation, and other logistics requirements.
• Manage travel and administrative reimbursements and ensure timely processing.
• Maintain records of office assets, equipment, inventory, and consumables.
• Ensure proper asset allocation, tracking, and periodic verification.
• Coordinate with HR, Finance, Operations, IT, and other departments for administrative requirements.
• Manage office supplies, stationery, pantry requirements, and other operational inventories.
• Ensure workplace hygiene, safety, and housekeeping standards are consistently maintained.
• Handle multiple office/location-related administrative activities, if required.
• Prepare basic MIS reports related to administration, expenses, vendors, assets, and facility operations.
• Identify operational gaps and proactively implement solutions to improve efficiency and reduce costs.
• Support audits, compliance requirements, and documentation related to administration and assets.
• Handle urgent administrative and operational issues and ensure timely resolution.

Key Skills & Competencies

• Strong understanding of Administration and Facility Management.
• Experience managing corporate offices, warehouses, or retail setups.
• Strong vendor management, negotiation, and cost optimisation skills.
• Excellent coordination and stakeholder management abilities.
• Strong organisational and multitasking skills.
• Detail-oriented with a cost‑conscious approach.
• Ability to work under pressure and manage operational challenges effectively.
• Good communication and interpersonal skills.
• Proficiency in MS Excel, Google Sheets, and basic MIS reporting.
• Proactive, solution-oriented, and responsible approach to work.

Qualifications & Experience

• Graduate in any discipline.
• MBA / PG Diploma in Management will be an added advantage.
• 3–4 years of experience in Administration, Facilities, Office Management, or Operations.
• Experience handling corporate and multi-location operations will be preferred.

Key Performance Indicators (KPIs)

• Smooth functioning of multiple offices and administrative operations.
• Facility uptime and timely resolution of maintenance issues.
• Effective travel coordination and travel cost control.
• Vendor service quality and adherence to agreed SLAs.
• Timely and accurate reimbursement processing.
• Asset accuracy, tracking, and audit compliance.
• Workplace hygiene, safety, and housekeeping standards.
• Administrative cost optimisation and operational efficiency.

Benefits

• Health Insurance
• Paid Time Off
• Provident Fund