Work Flow Specialist

Tekskills; Thane; Hybrid; INR 450,000 - 750,000; Full time

Job summary

Tekskills is seeking an Onboarding Specialist in Thane, Maharashtra to manage a smooth, engaging onboarding experience for new hires. You will coordinate pre-boarding, day-one logistics, orientation, and onboarding communications, serving as the liaison between hiring managers, recruiters, and new employees.

The role requires 3–6 years of onboarding experience (preferably US or international onboarding) and familiarity with HRIS systems such as Workday, SAP SuccessFactors, or BambooHR.

Qualifications

• Education: Bachelor's degree in human resources, Business Administration, or related field (preferred).
• 3-6 years of experience in candidate onboarding (preferably US onboarding but any international onboarding experience is required)
• Experience with HRIS systems (e.g., Workday, SAP SuccessFactors, BambooHR) is a plus.

Responsibilities

• Act as the primary point of contact for new hires during the onboarding phase, answering questions and guiding them through the process.
• Coordinate end-to-end onboarding processes, including pre-boarding, first-day logistics and orientation.
• Select appropriate background check package based on job code, location, etc.
• Order appropriate drug tests based on job code, location, etc.
• Check BG and DT results, based on provided clearance.
• Schedule start date and select appropriate onboarding event in My Learning.
• Update candidate profile in Workday Ready for Hire.
• Send day 1 email to candidate, hiring manager and recruiter with instructions on where to Report, badging, I-9, Orientation, etc.
• Collaborate with Talent Acquisition Advisor (Recruiter), Hiring Manager, and business units to ensure smooth onboarding.
• Maintain accurate onboarding records in HR systems and update checklists, trackers, and reports as needed.
• Support global/regional onboarding programs and initiatives as applicable.

Skills

Interpersonal skills

Communication

Organizational skills

Detail oriented

Customer service mindset

Education

Bachelor's degree in HR or related field

Tools

Workday

SAP SuccessFactors

BambooHR

MS Office

Job description

Job Summary

The Onboarding Specialist is responsible for ensuring a smooth and engaging onboarding experience for new hires. This role coordinates all aspects of the onboarding process, from Welcome email, contingency launch and monitoring, establishing start date, scheduling Orientation and Day 1 letter. The specialist serves as the key liaison between hiring managers, recruiter and new employees to ensure a seamless transition into the organization.

Key Responsibilities

• Act as the primary point of contact for new hires during the onboarding phase, answer-ing questions and guiding them through the process
• Point of contact for all candidates in Pre-hire stage - Coordinate end-to-end onboard-ing processes, including pre-boarding, first-day logistics and orientation
• Select appropriate background check package based on job code, location, etc.
• Order appropriate drug tests based on job code, location, etc.
• Check BG and DT results, basis provide clearance.
• Schedule start date and select appropriate onboarding event in My Learning
• Update candidate profile in Workday Ready for Hire
• Send day 1 email to candidate, hiring manager and recruiter with instructions on where to Report, badging, I-9, Orientation, etc.
• Collaborate with Talent Acquisition Advisor (Recruiter), Hiring Manager, and business units to ensure smooth onboarding.
• Maintain accurate onboarding records in HR systems and update checklists, trackers, and reports as needed.
• Support global/regional onboarding programs and initiatives as applicable.

Qualifications

Education: Bachelors degree in human resources, Business Administration, or related field (preferred).

Experience

• 3-6 years of experience in candidate onboarding (preferably US onboarding but any international on boarding experience is required)
• Experience with HRIS systems (e.g., Workday, SAP SuccessFactors, BambooHR) is a plus.

Skills

• Strong interpersonal and communication skills.
• High attention to detail and organizational skills.
• Ability to multitask and manage priorities in a fast-paced environment.
• Customer service-oriented with a positive, professional attitude.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).

Preferred Qualifications

• Experience in a shared services or global business services (GBS) environment.
• Familiarity with onboarding automation tools or platforms.
• Understanding of US employment laws and compliance