Officer / Executive - HR & Admin (Satara)

Rubicon Research; Satara; On-site; INR 600,000 - 900,000; Full time

Job summary

Rubicon Research is seeking an HR professional to lead recruitment and onboarding for Pharma/Life Sciences roles across R&D, QA/QC, and production. You will manage interview scheduling with department heads, assist in salary offers, and ensure compliance through NDAs and background checks.

The role requires 2–5 years in pharma HR, MBA in HR, and strong ATS/HRIS and Excel skills to streamline HR operations and payroll inputs.

Qualifications

• MBA in HR management or equivalent required.
• 2–5 years of progressive HR experience in pharma/Life Sciences.
• Strong domain knowledge of pharma job profiles and regulatory constraints.
• Proficient with ATS, HRIS, and MS Excel / Google Sheets.

Responsibilities

• Execute full lifecycle recruitment for pharma roles across R&D, QA/QC, Production, Sales and Regulatory Affairs.
• Source talent via pharma portals, networks, and consultants; manage interview coordination with HODs.
• Support onboarding, background checks, NDAs, and regulatory documentation.
• Oversee HR operations: attendance, payroll inputs, and compliance-related paperwork.

Education

MBA in HR Management

Tools

ATS software

HRIS software

MS Excel

Google Sheets

Job description

Role & responsibilities

1. Recruitment & Talent Acquisition Management

• Source & Screen: Execute the full lifecycle recruitment process for diverse pharma roles ranging from R&D, Quality Assurance (QA/QC), and Production to Sales and Regulatory Affairs.
• Talent Pipelines: Utilize specialized medical/pharma job portals, professional networks, and consultant management to source niche talent.
• Interview Coordination: Schedule and facilitate technical interviews with Department Heads (HODs); ensure a swift and respectful candidate experience.
• Salary Negotiation: Assist in formulating competitive offers in accordance with pharma market benchmarks and corporate budget guidelines.

2. Onboarding & Induction Management

• Pre-Onboarding: Coordinate background verification checks (essential for compliance in a regulated pharma environment) and medical checks where necessary.
• Seamless Transition: Design and manage a standardized onboarding program to help new hires integrate quickly into factory, laboratory, or corporate setups.
• Documentation: Execute and collect all necessary employment documentation, non-disclosure agreements (NDAs), and compliance-related paperwork.

3. HR Operations & Compliance

• Database & HRIS: Maintain meticulous and up-to-date employee records in the internal Human Resources Information System (HRIS) or payroll systems.
• Attendance & Payroll Inputs: Oversee daily attendance trackers, shift structures, leave management, and compile monthly variables for payroll dispatch.
• Grievance & Relations: Act as the primary operational point of contact for employee issues, bridging communication between plant workers, executive staff, and management.
• Pharma Compliance Assistance: Support audits by preparing personnel documentation in alignment with state/federal labor laws and standard operating procedures (SOPs)

Preferred candidate profile

• Education: MBA in HR Management (or equivalent Post Graduate Degree/Diploma in HR) is mandatory.
• Experience: 2 to 5 years of progressive experience working within an HR department specifically in an Pharmaceutical or Life Sciences company.
• Domain Knowledge: Firm understanding of unique pharma job profiles, regulatory constraints, and standard operational shifts.
• Technical Skills: Competency with modern Applicant Tracking Systems (ATS), HRIS software, and advanced proficiency in MS Excel / Google Sheets.