Asst. Manager - HR & Administration with Growing Russia based Pharma

Best Fit Recruitment Rider; Navi Mumbai; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

BEST-FIT Recruitment Riders is seeking an Asst. Manager - HR & Administration to support HR operations, recruitment coordination, employee engagement, and administrative functions at the Mahape, Navi Mumbai facility.

You will manage end-to-end recruitment, onboarding, documentation, and ensure smooth HR processes during the establishment and operation of the Pharma R&D centre. The role requires excellent communication, coordination, and organizational skills, with 5–10 years of HR/Administration

Qualifications

• MBAs in HR with 5–10 years of HR & Administration experience.
• Strong recruitment, onboarding and HR operations skills.
• Female candidate only.
• Experience in Pharma/R&D/Healthcare or Manufacturing preferred.

Responsibilities

• Support end-to-end recruitment for scientists, researchers and staff.
• Coordinate with consultants and portals for sourcing.
• Manage interviews, assessments and onboarding.
• Maintain HR records, files and documentation.
• Assist in employee engagement and HR communications.
• Handle payroll support and attendance records.
• Coordinate travel, accommodation and vendor services for visiting staff.
• Ensure HR compliance and audit readiness.

Skills

Recruitment

Onboarding

HR operations

Employee engagement

Communication

Stakeholder management

Data management

Reporting

Multitasking

Confidentiality

Education

MBA (HR) / PGDBM

Tools

HR systems

MS Office

Recruitment tools

Job description

Greetings! & very warm welcome to BEST-FIT Recruitment Riders,

We are BEST-FIT Recruitment Riders feel immense pleasure to search and provide you with better carrier opportunities to aid you in achieving your aspirations. BEST-FIT Recruitment Rider is a highly specialized Recruitment & Executive Search Partner for Pharmaceutical, Biotech, CRO, Chemicals, Medical Devices & Turnkey Pharma Projects Engineering-Construction Design Sectors. We are searching & recruiting highly qualified professionals for Middle-Senior-Upper-Management and Executive jobs. (Eg: Managers, VP, President, CFO & CEO). Also offering customized recruitment services by Headhunting & Executive Search for Middle & Top management level professionals according to clients specific needs. We are BEST-FIT Recruitment Riders do exactly what our name tells. To know more about us please visit our website: www.bestfitrecruitment.co.in

We would like to inform you that presently we have professional career opportunity matching to your profile with one of our esteemed client.

• Client Name: Growing Russia based Pharma
• Position: Asst. Manager - HR & Administration
• Department: HR
• Location: Mahape, Navi Mumbai
• Special Requirement: immediate joiner or within 15 days or Maximum 1 Month

Role Overview :

The Asst. Manager HR & Administration will be responsible for supporting HR operations, recruitment coordination, employee engagement, and administrative functions during the establishment and operational phases of the Pharma R&D Centre. The role will ensure smooth HR processes, compliance, documentation management, and administrative coordination during the green field project development. The Asst. Manager HR will be responsible for managing end-to-end recruitment activities, ensuring smooth induction & on boarding processes, and providing ongoing HR operational support to employees. The role requires excellent communication, coordination, and organizational skills to strengthen employee experience and support overall HR operations.

Job Profile:

HR Operations & Recruitment Support:

• Assist in recruitment activities for scientists, researchers, technical staff, and support staff.
• Coordinate with recruitment consultants and job portals for candidate sourcing.
• Schedule interviews, candidate assessments, and on boarding processes.
• Maintain employee personal files, HR records, and recruitment documentation.
• Support new employee induction and joining formalities.

General HR Administration:

• Prepare HR letters (offer, appointment, confirmation, experience, etc.).
• Assist in employee engagement activities and HR communication.
• Provide assistance in performance management and appraisal processes.
• Handle employee queries related to HR policies, attendance, and payroll support.
• Maintain attendance records, leave management, and employee database.
• Support payroll coordination with finance or payroll vendors.
• Ensure proper employee record keeping and HR compliance documentation
• Coordinate exit formalities and conduct exit interviews.
• Assist HR team in various projects, reporting, and MIS preparation.

Employee Coordination & Support:

• Act as point of contact for employee queries related to HR and administration.
• Assist in employee engagement initiatives and HR communication.
• Support in maintaining positive workplace culture within the R&D centre.

Administrative Coordination:

• Manage office administration activities including office supplies, facility management, and vendor coordination.
• Coordinate travel arrangements, accommodation, and logistics for visiting scientists or consultants.
• Maintain R&D office infrastructure requirements.

Compliance & Documentation:

• Maintain HR documentation as per labour laws and company policies.
• Support statutory compliance documentation where applicable.
• Maintain confidential HR and R&D administrative records.
• Support in statutory compliance documentation and HR audits.

Vendor & Facility Management:

• Coordinate with housekeeping, security, facility vendors, and office service providers.
• Maintain records for AMC contracts, service agreements, and vendor payments.
• Support in administrative setup for new departments during project expansion.

Desired Profile:

• MBA (HR) / PGDBM with 5 to 10 years experience in a HR & Administration from any industry.
• Strong in Recruitment, On boarding & HR operation.
• Female Candidate only.
• Experience in Pharmaceutical, R&D, Healthcare, or Manufacturing sector preferred.
• Proficiency in recruitment tools, job portals, social media hiring, and HR systems.
• Good understanding of HR processes across the employee lifecycle.
• Knowledge of pharmaceutical industry norms is a plus.
• Knowledge of HR systems, MS Office, and recruitment tools.
• Basic understanding of labour laws and HR compliance.
• Ability to handle multiple tasks, meet deadlines, and maintain confidentiality.
• Excellent communication, stakeholder management, and candidate engagement skills.
• Analytical mind-set with data management and reporting skills.
• Ability to build rapport with employees across all levels.
• Friendly & welcoming attitude to create a positive impression.
• Ability to handle guests, clients, and employees professionally.
• Ensure smooth office operations and workflow.
• Basic knowledge of office administration.
• Adhere to corporate etiquette and confidentiality policies.
• Ability to manage confidential information with integrity.
• Awareness of cultural sensitivities when dealing with global clients.
• Problem-solving ability and attention to detail.
• Excellent communication, facilitation, and presentation skills.
• Fluency in English and other languages (Marathi, Gujarati, Hindi)