Office Manager

Dentsuaegis; Mumbai; On-site; INR 500,000 - 700,000; Full time

Job summary

Dentsu Creative in Mumbai is seeking an Office Manager to oversee space planning, seating charts, and employee moves within a permanent, full-time role.

You will coordinate with Real Estate, IT, and Finance to manage office moves, build-outs, continuity plans, procurement of supplies, and security for a safe, productive workplace.

Responsibilities

• Office Space Management - Plans all seating charts and any needed employee moves or department moves
• Manages all office moves and liaises between employees, managers and IT in coordinating moves
• Assesses needs and options for office space based on company growth in collaboration with Head of Real Estate and Facilities Manager
• Assists Real Estate and Facilities Manager with all aspects of office build-outs and renovations
• Maintains relationships and serves as liaison with key facilities and administration contacts including: landlord(s), subtenant(s), architects, sublessor(s), contractors, life-safety contractors, etc
• Maintains the Office's Business Continuity Plan
• Office Management Purchasing - responsible for supplies and office services programmes in support of the office, including: office supplies, pantry supplies and maintenance, copier/printer installation and management, etc
• Is responsible for all conference room a/v and other office presentation equipment
• Oversees provision of office security cards and management of parking spot allocation
• Works within established budget and communicates regularly with appropriate members of Finance for necessary approval, if needed

Job description

Key responsibilities:

• Office Space Management - Plans all seating charts and any needed employee moves or department moves
• Manages all office moves and liaises between employees, managers and IT in coordinating moves
• Assesses needs and options for office space based on company growth in collaboration with Head of Real Estate and Facilities Manager
• Assists Real Estate and Facilities Manager with all aspects of office build-outs and renovations
• Maintains relationships and serves as liaison with key facilities and administration contacts including: landlord(s), subtenant(s), architects, sublessor(s), contractors, life-safety contractors, etc
• Maintains the Office's Business Continuity Plan
• Office Management Purchasing - responsible for supplies and office services programmes in support of the office, including: office supplies, pantry supplies and maintenance, copier/printer installation and management, etc
• Is responsible for all conference room a/v and other office presentation equipment
• Oversees provision of office security cards and management of parking spot allocation
• Works within established budget and communicates regularly with appropriate members of Finance for necessary approval, if needed

Location: Mumbai

Brand: Dentsu Creative

Time Type: Full time

Contract Type: Permanent