Office Manager

dentsu; Mumbai; On-site; INR 600,000 - 1,000,000; Full time

Job summary

Dentsu Creative in Mumbai is seeking an experienced Office Operations & Facilities Manager to oversee all aspects of office operations, front reception, vendors, and services, ensuring a professional environment that reflects the agency.

This role also provides HR and IT support to local staff and assists the Managing Director, with responsibilities spanning space planning, moves, build-outs, and budget adherence. The position is full-time and on-site in Mumbai.

Qualifications

• Experience in office operations and facilities management.
• Ability to coordinate with vendors and IT.
• Strong communication and organizational skills.
• Support HR and admin duties as needed.

Responsibilities

• Plan seating charts and manage employee moves.
• Coordinate office moves with IT and staff.
• Assess office space needs with Real Estate head.
• Support build-outs and renovations.
• Maintain relationships with landlords, architects, contractors.
• Maintain Office Business Continuity Plan.
• Manage supplies, pantry, copier, and office services.
• Oversee conference room AV and presentation equipment.
• Manage security cards and parking allocations.
• Work within budget and seek finance approvals.

Skills

Office management

Vendor coordination

Facilities management

HR support

IT support

Education

Bachelor's degree

Tools

MS Office

Job description

Job Description: The purpose of this role is to manage all aspects of the office operations and facilities functions of the agency at a small-mid sized office location, including developing and implementing strategies for the effective and efficient operations of the assigned office location, including front reception, office supplies, vendors, office services and overall office appearance while maintaining a professional attitude that represents dentsu and the assigned office location in the best light. Additional responsibilities include supporting local business unit staff in the areas of HR and IT where necessary and to support Managing Director of the office as directed.

Key responsibilities:

• Office Space Management - Plans all seating charts and any needed employee moves or department moves
• Manages all office moves and liaises between employees, managers and IT in coordinating moves
• Assesses needs and options for office space based on company growth in collaboration with Head of Real Estate and Facilities Manager
• Assists Real Estate and Facilities Manager with all aspects of office build-outs and renovations
• Maintains relationships and serves as liaison with key facilities and administration contacts including: landlord(s), subtenant(s), architects, sublessor(s), contractors, life-safety contractors, etc
• Maintains the Office's Business Continuity Plan
• Office Management Purchasing - responsible for supplies and office services programmes in support of the office, including: office supplies, pantry supplies and maintenance, copier/printer installation and management, etc
• Is responsible for all conference room a/v and other office presentation equipment
• Oversees provision of office security cards and management of parking spot allocation
• Works within established budget and communicates regularly with appropriate members of Finance for necessary approval, if needed

Location:

Mumbai

Brand:

Dentsu Creative

Time Type:

Full time

Contract Type:

Permanent

Requirements: