Office Manager

Zibbri India; Delhi; On-site; INR 350,000 - 550,000; Full time

Job summary

Zibbri India is seeking a proactive Office Manager to oversee administrative operations, facilities, assets, and field activities. The role includes coordinating with vendors, managing supplies, and visiting factories to monitor product quality and production updates.

The candidate should have strong communication, negotiation, and organizational skills, with experience in MS Office and multi-task handling across departments. Travel to factory sites will be required.

Qualifications

• 36 years of experience in Office Administration, Facilities Management, or Office Operations.

Responsibilities

• Oversee day-to-day office operations and administrative activities.
• Manage office facilities and infrastructure for smooth functioning.
• Develop and implement office administration policies and procedures.
• Maintain records, documents, and confidential files.

Skills

Office Administration

Facilities Management

Vendor Coordination

MS Office

Tools

MS Office (Excel/Word/Outlook)

Job description

Job Summary

We are looking for a proactive and detail-oriented Office Manager to oversee all administrative operations, office facilities, company assets, and field activities. The ideal candidate will ensure smooth day-to-day office functioning, manage office supplies and gadgets, coordinate with vendors, and regularly visit factories to monitor product quality and production updates.

Key Responsibilities

Office Administration

• Manage day-to-day office operations and administrative activities.
• Ensure smooth functioning of all office facilities and infrastructure.
• Develop and implement office administration policies and procedures.
• Maintain office records, documents, and confidential files.

Asset & Gadget Management

• Maintain records of all company assets, including laptops, desktops, mobile phones, tablets, and other office equipment.
• Allocate and track company gadgets issued to employees.
• Coordinate repairs, servicing, warranty claims, and replacements of office equipment.
• Conduct periodic asset audits and maintain accurate inventory records.

Procurement & Office Supplies

• Manage procurement of office stationery, pantry items, housekeeping materials, and office supplies.
• Monitor inventory levels and ensure timely replenishment.
• Obtain quotations, negotiate with vendors, and process purchase orders.
• Maintain cost-effective purchasing practices.

Facilities & Vendor Management

• Oversee office maintenance, repairs, and facility management.
• Coordinate with housekeeping, security, internet providers, electricians, plumbers, and other service vendors.
• Ensure the office remains clean, safe, and fully operational.

Field Work & Factory Coordination

• Visit manufacturing units and warehouses to monitor product quality and production progress.
• Coordinate with factory teams regarding product availability, dispatch schedules, and quality issues.
• Conduct regular inspections of products before dispatch when required.
• Handle courier services, document submissions, and other official field work.
• Coordinate with logistics partners for timely movement of goods and documents.

Requirements

• 36 years of experience in Office Administration, Facilities Management, or Office Operations.
• Experience in managing office assets, gadgets, procurement, and vendor coordination.
• Willingness to travel for factory visits and other field work.
• Strong communication, negotiation, and organizational skills.
• Proficiency in MS Office (Excel, Word, Outlook).
• Ability to multitask, prioritize work, and solve operational issues efficiently.

Preferred Skills

• Experience working with manufacturing or Ecommerce companies.
• Knowledge of asset tracking.
• Ability to independently manage office operations and coordinate across departments.