Administration Manager

Milaaya Embroideries; Mumbai; On-site; INR 600,000 - 1,000,000; Full time

Job summary

Milaaya Embroideries in Mumbai is seeking an experienced Admin Manager to oversee administrative operations, facilities, vendor relationships, and supervision of support staff.

The candidate should have a strong track record in office management, budget control, AMC administration, and coordinating maintenance across carpentry, electrical, plumbing, and AC systems.

This role emphasizes proactive process improvements, compliance, and coordinating travel and events to support business operations.

Qualifications

• Bachelor's degree required in any discipline.
• Extensive experience in administration, facilities management, or office operations.
• Proven ability to handle facility maintenance, vendor management, and supervising administrative teams.
• Experience coordinating carpentry, electrical, plumbing, AC, and water system maintenance.
• Vendor management and AMC administration experience.
• Strong negotiation and problem-solving skills.
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office.

Responsibilities

• Manage day-to-day administrative operations and ensure smooth office functioning.
• Oversee office maintenance, housekeeping, security, and facility management.
• Manage vendor relationships, negotiate contracts, and monitor service quality.
• Handle office procurement, inventory, and asset management.
• Prepare and monitor administrative budgets and control operational expenses.
• Ensure compliance with company policies, statutory regulations, and safety standards.
• Manage AMCs for office equipment and facilities, ensuring timely renewals and service delivery.
• Coordinate travel arrangements, accommodation, and logistics for employees and visitors.
• Supervise front office, housekeeping, and administrative support staff.
• Organize company events, meetings, employee engagement activities, and conferences.
• Maintain office records, documentation, and administrative reports.
• Coordinate with all departments to support business operations.
• Identify opportunities to improve administrative processes and implement best practices.

Skills

Administration

Facilities management

Vendor coordination

Team supervision

Office operations

Negotiation

Problem-solving

Organizational skills

Communication

Interpersonal skills

Education

Bachelor's degree in any discipline

Tools

Microsoft Office

Job description

Job Summary

We are seeking an experienced and proactive Admin Manager to oversee the organization's administrative operations and ensure efficient office management. The ideal candidate will have 58 years of experience in administration, facilities management, vendor coordination, and team supervision. The role requires strong organizational, communication, and problem-solving skills to support business operations effectively.

Job Responsibilities

• Manage day-to-day administrative operations and ensure smooth office functioning.
• Oversee office maintenance, housekeeping, security, and facility management.
• Manage vendor relationships, negotiate contracts, and monitor service quality.
• Handle office procurement, inventory, and asset management.
• Prepare and monitor administrative budgets and control operational expenses.
• Ensure compliance with company policies, statutory regulations, and safety standards.
• Manage Annual Maintenance Contracts (AMCs) for office equipment and facilities, ensuring timely renewals and service delivery
• Coordinate travel arrangements, accommodation, and logistics for employees and visitors.
• Supervise front office, housekeeping, and administrative support staff.
• Organize company events, meetings, employee engagement activities, and conferences.
• Maintain office records, documentation, and administrative reports.
• Coordinate with all the departments to support business operations.
• Identify opportunities to improve administrative processes and implement best practices.

Required Skills

• Bachelor's degree in any discipline.
• 58 years of experience in administration, facilities management, or office operations.
• Proven experience in handling facility maintenance, vendor management, and administrative teams.
• Experience coordinating carpentry, electrical, plumbing, AC, and water system maintenance.
• Vendor management and AMC administration.
• Good negotiation and problem-solving skills.
• Strong organizational and multitasking abilities.
• Good communication and interpersonal skills.
• Proficiency in Microsoft Office.