Office Manager

Tecvesten; Chennai District; On-site; INR 400,000 - 600,000; Full time

Job summary

A leading office management company in Chennai is seeking a detailed and proactive Office Manager to oversee daily operations. Responsibilities include managing office activities, providing administrative support, and ensuring client requirements are met. Ideal candidates should hold a Bachelor’s degree and have 2-5 years of administrative experience. Strong communication skills and proficiency in MS Office are essential. The role also involves supervising office infrastructure and vendor management, making it crucial for effective multitasking and attention to detail.

Qualifications

• 2-5 years of experience in office administration or facility management.
• Strong communication and interpersonal skills.
• Problem-solving mindset with attention to detail.

Responsibilities

• Manage day-to-day office activities and ensure smooth functioning of all departments.
• Provide administrative support to management and staff.
• Assist in onboarding new employees and coordinate with clients.

Skills

Communication skills

Problem-solving ability

Attention to detail

Multitasking

Interpersonal skills

Education

Bachelor's degree in Business Administration or related field

Tools

MS Office (Excel, Word, Outlook)

Job description

We are looking for a highly organized and proactive Office Manager to oversee daily office operations, ensure smooth workflow, and support the management team. The ideal candidate should have excellent communication skills, problem‑solving ability, and strong attention to detail.

Key Responsibilities - Office Operations

• Manage day‑to‑day office activities and ensure smooth functioning of all departments.
• Oversee maintenance, housekeeping, and facility management.
• Monitor inventory of office supplies and coordinate procurement.
• Manage vendor relationships (housekeeping, IT support, maintenance, etc.).

Administrative Support

• Provide administrative support to management and staff.
• Prepare reports, emails, meeting minutes, and documentation as required.
• Coordinate internal meetings, visitor management, and scheduling.

Team & Client Coordination

• Assist in onboarding new employees (ID cards, seating arrangements, system set‑up).
• Coordinate with clients and ensure their operational requirements are met.
• Support HR and operations for employee engagement activities.

Facilities & Infrastructure

• Supervise office equipment, IT setups, and necessary repairs.
• Ensure safety protocols, security systems, and compliance requirements are followed.
• Oversee workstation allocation and office layout planning.
• Handle petty cash, vendor invoices, and budget tracking.
• Maintain records of expenses, inventory, and office logs.
• Prepare monthly operational reports for management review.

Requirements

• Bachelor’s degree in Business Administration or related field.
• 2–5 years of experience in office administration or facility management.
• Strong communication and interpersonal skills.
• Proficiency in MS Office (Excel, Word, Outlook).
• Ability to multitask and prioritise tasks effectively.
• Problem‑solving mindset with attention to detail.

Preferred Attributes

• Experience in coworking or facility management environment.
• Knowledge of procurement and vendor management.
• Ability to work independently and handle urgent tasks efficiently.