Office Coordinator

HIGH DIVE INTERNATIONAL; Ludhiana; Sur place; INR 167 000 - 279 000; Plein temps

Résumé du poste

HIGH DIVE INTERNATIONAL in Ludhiana, Punjab, India, seeks an organized Administrative Assistant to support daily office operations. Responsibilities include handling calls, greeting visitors, maintaining filing systems, and managing expenditures.

The role requires basic bookkeeping, vendor relations, and the ability to coordinate with multiple teams. The ideal candidate will thrive in a fast-paced environment and ensure efficient workflow.

Qualifications

• Follow office workflow procedures to ensure efficiency.
• Maintain files and records with efficient filing systems.
• Support teams with administrative tasks, calls, correspondence, and scheduling meetings.
• Greet and assist visitors on arrival.
• Monitor office expenditures and manage contracts and services.
• Perform basic bookkeeping and update the accounting system.
• Handle customer complaints or issues.
• Monitor office supplies and place orders.
• Assist in vendor relationship management.

Responsabilités

• Ensure efficient office workflow and procedural adherence.
• Maintain organization of physical and digital filing systems.
• Provide administrative support to multiple teams and schedule meetings.
• Welcome visitors and direct them appropriately.
• Oversee expenditures and procurement of services and contracts.
• Record transactions and keep accounting systems up to date.
• Address customer issues and liaise with relevant departments.
• Monitor inventory of supplies and timely replenishment.
• Support vendor interactions and relationship management.

Connaissances

Administrative tasks

Filing systems

Customer service

Bookkeeping

Vendor management

Office expenses

Description du poste

• Follow office workflow procedures to ensure maximum efficiency
• Maintain files and records with effective filing systems
• Support other teams with various administrative tasks redirecting calls disseminating correspondence scheduling meetings etc
• Greet and assist visitors when they arrive at the office
• Monitor office expenditures and handle all office contracts rent service etc
• Perform basic bookkeeping activities and update the accounting system
• Deal with customer complaints or issues
• Monitor office suppliesinventory and place orders
• Assist in vendor relationship management