Office Administrator

Aarav Pest Management; Gurugram District; On-site; INR 250,000 - 400,000; Full time

Job summary

Aarav Pest Management in Gurugram, Haryana, India, seeks a diligent Office Administrator to manage day-to-day operations, maintain records, and coordinate with staff and clients. You will organize meetings, prepare agendas, take notes, and track action items to keep projects moving smoothly.

Responsibilities include handling correspondence, maintaining filing systems, coordinating with vendors, and ensuring supplies and confidentiality.

Qualifications

• Manage day-to-day office administration.
• Maintain records, files, documents, and important company information.
• Schedule and maintain records of meetings, appointments, seminars, and events.
• Prepare meeting agendas, take meeting notes/minutes, and follow up on pending action items.
• Maintain a daily/weekly task tracker and remind concerned employees about pending work.
• Coordinate with employees and take regular updates on assigned tasks and deadlines.
• Assist the Director/Management with meetings, follow-ups, documentation, and other administrative requirements.
• Maintain records of payments, pending calls, follow-ups, and important deadlines.
• Coordinate with clients, vendors, employees, and other stakeholders as required.
• Handle office correspondence, emails, calls, and routine communication.
• Ensure necessary office supplies, stationery, and other administrative requirements are available.
• Maintain confidentiality of company and employee information.
• Support management in organizing meetings, visits, seminars, and other company activities.
• Prepare reports and summaries as required by management.
• Perform other administrative and coordination tasks assigned by the management.

Responsibilities

• Manage day-to-day office administration.
• Maintain records, files, documents, and important company information.
• Schedule and maintain records of meetings, appointments, seminars, and events.
• Prepare meeting agendas, take meeting notes/minutes, and follow up on pending action items.
• Maintain a daily/weekly task tracker and remind concerned employees about pending work.
• Coordinate with employees and take regular updates on assigned tasks and deadlines.
• Assist the Director/Management with meetings, follow-ups, documentation, and other administrative requirements.
• Maintain records of payments, pending calls, follow-ups, and important deadlines.
• Coordinate with clients, vendors, employees, and other stakeholders as required.
• Handle office correspondence, emails, calls, and routine communication.
• Ensure necessary office supplies, stationery, and other administrative requirements are available.
• Maintain confidentiality of company and employee information.
• Support management in organizing meetings, visits, seminars, and other company activities.
• Prepare reports and summaries as required by management.
• Perform other administrative and coordination tasks assigned by the management.

Job description

Role & responsibilities

• Manage day-to-day office administration and ensure smooth office operations.
• Maintain records, files, documents, and important company information.
• Schedule and maintain records of meetings, appointments, seminars, and events.
• Prepare meeting agendas, take meeting notes/minutes, and follow up on pending action items.
• Maintain a daily/weekly task tracker and remind concerned employees about pending work.
• Coordinate with employees and take regular updates on assigned tasks and deadlines.
• Assist the Director/Management with meetings, follow-ups, documentation, and other administrative requirements.
• Maintain records of payments, pending calls, follow-ups, and important deadlines.
• Coordinate with clients, vendors, employees, and other stakeholders as required.
• Handle office correspondence, emails, calls, and routine communication.
• Ensure necessary office supplies, stationery, and other administrative requirements are available.
• Maintain confidentiality of company and employee information.
• Support management in organizing meetings, visits, seminars, and other company activities.
• Prepare reports and summaries as required by management.
• Perform other administrative and coordination tasks assigned by the management.