Office Assistant Trainee

Vijay Copolymers; Gangapur; On-site; INR 167,000 - 279,000; Full time

Job summary

Vijay Copolymers in Waluj MIDC, India invites motivated individuals to join as Administrative Trainee. You will support senior office staff with daily tasks, handle calls, manage records, and assist with meetings and agendas.

Training will cover office software, documentation, and basic payroll data entry. Freshers are welcome; candidates with minimal experience should be eager to learn, with strong organizational and communication skills and a professional demeanor.

Qualifications

• High school diploma or equivalent; graduate preferred but not mandatory.
• Good organizational, communication, and computer skills.
• Eagerness to learn and take on new responsibilities.

Responsibilities

• Provide administrative support to senior office staff in daily tasks.
• Assist in filing, documentation, and office organization to maintain a tidy work environment.
• Answer and direct phone calls, take messages, and schedule appointments as needed.
• Manage office supplies, ensuring timely inventory checks and reordering as necessary.
• Help with data entry and maintaining office records, including financial documents and correspondence.
• Assist with organizing meetings, preparing agendas, and taking notes during meetings.
• Help with basic customer service tasks, such as greeting visitors and responding to inquiries.
• Coordinate with various departments to assist with general administrative needs.
• Support HR and finance teams with employee records, time tracking, and basic payroll data entry.
• Handle mail and deliveries, ensuring proper distribution within the office.
• Learn and adapt to office software, tools, and processes used in daily operations.

Skills

Organizational skills

Communication skills

Computer skills

Eagerness to learn

Education

High school diploma

Graduate

Tools

Microsoft Office

Job description

Waluj MIDC, India

Provide administrative support to senior office staff in daily tasks.

Assist in filing, documentation, and office organization to maintain a tidy work environment.

Answer and direct phone calls, take messages, and schedule appointments as needed.

Manage office supplies, ensuring timely inventory checks and reordering as necessary.

Help with data entry and maintaining office records, including financial documents and correspondence.

Assist with organizing meetings, preparing agendas, and taking notes during meetings.

Help with basic customer service tasks, such as greeting visitors and responding to inquiries.

Coordinate with various departments to assist with general administrative needs.

Support HR and finance teams with employee records, time tracking, and basic payroll data entry.

Handle mail and deliveries, ensuring proper distribution within the office.

Learn and adapt to office software, tools, and processes used in daily operations.

Requirements

Gender: Male/Female (open to both)

Age: 18-25 years

Experience: Freshers or candidates with minimal experience in administrative roles

Education: High school diploma or equivalent; Graduate (preferred but not mandatory)

Skills: Good organizational, communication, and computer skills, eagerness to learn

Desired Skills and Attributes:

• Strong organizational and multitasking skills.
• Basic proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Good written and verbal communication skills.
• Strong attention to detail and accuracy.
• Ability to work well in a team and follow instructions.
• Eagerness to learn and take on new responsibilities.
• Ability to maintain confidentiality and handle sensitive information.
• Professional demeanor with a positive attitude.

Competitive salary for trainees, with potential for growth.

Training opportunities in office administration and professional development.

Opportunity for long-term employment and career advancement within the company.