Office Assistant

Cynosure Corporate Solutions; Mumbai; On-site; INR 180,000 - 280,000; Full time

Job summary

Cynosure Corporate Solutions in Mumbai is seeking an organized Office Assistant to support the Branch Manager and logistics operations. You will manage calendars, coordinate meetings, prepare documents, and assist with customs compliance to keep everyday activities running smoothly.

This role requires strong organizational and communication skills,ability to work independently, and experience in a fast-paced environment.

Qualifications

• High school diploma or equivalent required.
• Associate's degree preferred for advanced roles.
• Proven office administrative experience is required.
• Excellent organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong communication and interpersonal skills; ability to maintain confidentiality.
• Experience in logistics or familiarity with customs procedures is a plus.

Responsibilities

• Provide administrative support to the Branch Manager and logistics team.
• Manage calendar, coordinate meetings, handle correspondence, and maintain filing systems.
• Prepare documents and reports, including presentations and travel arrangements.
• Assist with customs compliance by organizing documentation and liaising with authorities.
• Support client and vendor communications and resolve escalations promptly.
• Help maintain processes to ensure smooth logistics operations.

Skills

Organizational skills

Time management

Communication skills

Interpersonal skills

Confidentiality

Independent work

Teamwork

Education

High school diploma

Associate's degree preferred

Tools

Microsoft Office

Job description

Cynosure Corporate Solutions | Full time

Cynosure Corporate Solutions is a human capital services company. Our focus is to provide Executive Search, Recruitment, Training, Temporary Staffing services, Statutory Compliance's, and other HR aligned services. We understand the business goals of our clients and their need to align human resources to these goals. We are committed to provide high quality manpower in accordance to global standards and their requirements. Our candidates stand testimony to our professional competency.

We work with clients in IT/ITES, Manufacturing, Automobile, Health, Telecom, Media.

Job Description

Job Summary:

We are seeking a highly organized and detail-oriented Office Assistant to provide comprehensive administrative support to our Branch Manager and contribute to the smooth and efficient operation of our logistics branch. In this role, you will be directly supporting the Branch Manager in various administrative tasks, contributing to customs compliance, client communication, and overall team efficiency. You will be an integral part of our team, contributing to a positive and productive work environment.

Responsibilities:

• Provide comprehensive administrative support by managing the Branch Manager’s calendar, coordinating meetings, handling correspondence, and maintaining filing systems.
  
• Prepare documents and reports, including presentations, travel arrangements, and expense tracking, ensuring efficient office operations.
  
• Assist with customs compliance by organizing documentation, liaising with customs authorities, and staying updated on regulatory requirements.
  
• Support resolution of customs-related issues, helping prevent delays and ensuring smooth logistics operations.
  
• Aid in client and vendor relationship management, including communications with government agencies, port authorities, and logistics partners.
  
• Help address client concerns and escalations, ensuring prompt follow-up and maintaining high satisfaction levels.
  

Requirements

• High school diploma or equivalent required; Associate's degree preferred.
  
• Proven experience as an office assistant or in a similar administrative role.
  
• Excellent organizational and time-management skills.
  
• Strong attention to detail and accuracy.
  
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  
• Excellent communication and interpersonal skills.
  
• Ability to work independently and as part of a team.
  
• Ability to maintain confidentiality.
  
• Experience in the logistics industry or familiarity with customs procedures is a plus.
  
• Ability to learn new software and systems quickly.