Documentation Executive

Cynosure Corporate Solutions; Chennai District; On-site; INR 450,000 - 750,000; Full time

Job summary

Cynosure Corporate Solutions is hiring for an import/export operations role in Chennai. You will manage end-to-end processes, ensure regulatory compliance, and coordinate with freight forwarders, brokers, and suppliers to secure smooth shipping and clearance of goods.

The role requires hands-on experience with export documentation and a solid understanding of international trade laws, ideally with 2+ years in a similar capacity. On-site logistics activities and compliance are key.

Qualifications

• Bachelor's degree in supply chain, international business, logistics, or related field.
• Minimum 2+ years in import/export operations or logistics.
• Hands-on experience with export documentation (LCs, Invoices, Packing Lists, AWB, BL).
• Experience in customs clearance and freight forwarding.
• Knowledge of import/export procedures and international trade regulations.
• Strong negotiation skills with suppliers and service providers.

Responsibilities

• Oversee end-to-end import/export processes for the company.
• Ensure shipments comply with customs regulations, international trade laws, and company policies.
• Coordinate with freight forwarders, customs brokers, and suppliers for smooth transportation and clearance.
• Handle customs clearance for imports and exports, ensuring legal compliance.
• Prepare and submit export documentation, including invoices, packing lists, LC, AWB, BL, and origin certificates.
• Track and resolve any customs clearance issues or delays.
• Coordinate with banks, freight forwarders, and stakeholders to ensure complete and accurate documentation.
• Maintain records of export documentation and proper filing/retrieval systems.
• Coordinate logistics activities, including transport, warehousing, and delivery of goods.
• Work with logistics providers to ensure on-time delivery and optimal routes.
• Ensure compliance with shipping regulations, safety standards, and company policies.

Skills

Negotiation skills

Vendor coordination

Attention to detail

Documentation handling

Education

Bachelor's degree in Supply Chain Management

Tools

Export documentation (LCs, Invoices, Packing Lists, AWB, BL)

Job description

Cynosure Corporate Solutions | Full time

Cynosure Corporate Solutions is a human capital services company. Our focus is to provide Executive Search, Recruitment, Training, Temporary Staffing services, Statutory Compliance's, and other HR aligned services. We understand the business goals of our clients and their need to align human resources to these goals. We are committed to provide high quality manpower in accordance to global standards and their requirements. Our candidates stand testimony to our professional competency.

We work with clients in IT/ITES, Manufacturing, Automobile, Health, Telecom, Media.

Job Description

• Oversee and manage the end-to-end process of imports and exports for the company.
  
• Ensure that all shipments comply with relevant customs regulations, international trade laws, and company policies.
  
• Coordinate with freight forwarders, customs brokers, and suppliers to ensure smooth transportation and clearance of goods.
  
• Handle the customs clearance process for both imports and exports, ensuring compliance with all legal requirements.
  
• Prepare and submit necessary documentation for customs, including invoices, packing lists, bills of lading, and other export documentation.
  
• Track and resolve any customs clearance issues or delays.
  
• Prepare export documentation, including Letters of Credit (LCs), invoices, packing lists, Air Waybills (AWB), Bills of Lading (BL), certificates of origin, and other required documents.
  
• Coordinate with banks, freight forwarders, and other stakeholders to ensure that documentation is complete and accurate.
  
• Maintain a record of all export documentation and ensure proper filing and retrieval systems are in place.
  
• Coordinate logistics activities, including arranging transportation, warehousing, and delivery of goods.
  
• Work with logistics providers to ensure on-time delivery and optimal routes.
  
• Ensure compliance with shipping regulations, safety standards, and company policies.
  

Requirements

Skills & Experience

• Bachelor's degree in Supply Chain Management, International Business, Logistics, or a related field.
  
• Minimum of 2+ years of experience in import/export operations, logistics, or a related field.
  
• Hands-on experience with export documentation (LCs, Invoices, Packing Lists, AWB, BL, etc.).
  
• Experience in customs clearance and freight forwarding.
  
• Excellent knowledge of import/export procedures, international trade regulations, and customs clearance.
  
• Good negotiation skills and experience dealing with suppliers, freight forwarders, and service providers.